Job Description:

Andy File Associates Limited is working as a Recruitment Agency on behalf of our client with regards this part time - permanent position.

Administrative Assistant - Part-Time

Salary: £12,694.50 - £(phone number removed)
Hours: Part-Time 22.5 hours per week (Flexible Hours Available)
Location: [Insert Location / Hybrid if applicable]
Reporting to: Operations Manager / Facilities Manager

Role Overview

Our client is  a growing Facilities Management company looking for a reliable and organised Part-Time Administrative Assistant to support their operations team with a wide variety of administrative and project-based tasks.

This is a flexible role suited to someone with strong attention to detail, good IT skills, and the ability to manage multiple tasks accurately and efficiently.

The role will involve supporting ongoing projects, maintaining records, organising job documentation, and assisting with day-to-day administrative duties across the business.

Key Responsibilities

• Match photographs of completed works to corresponding jobs and upload records accurately.
• Organise and maintain electronic job files and documentation.
• Support the operations team with general administration tasks.
• Update spreadsheets, databases, and internal systems.
• Assist with compiling reports and project information.
• Liaise with engineers, subcontractors, and office staff to obtain missing information where required.
• Help ensure completed job records are accurate and compliant.
• Assist with document control and filing.
• Provide ad hoc support on various operational and administrative projects.

Person Specification

Essential Skills & Experience

• Strong organisational skills and excellent attention to detail.
• Good computer literacy, including Microsoft Office (Excel, Outlook, Word).
• Ability to manage and prioritise workload independently.
• Strong communication skills, both written and verbal.
• Reliable, proactive, and able to work accurately with large volumes of information.

Desirable

• Previous administration experience within facilities management, construction, maintenance, or property services.
• Experience working with job management or CAFM systems.
• Experience handling digital files, photos, and document management processes.

What We Offer

• Flexible part-time hours
• Friendly and supportive working environment
• Opportunity to gain experience within the facilities management sector
• Potential for additional hours and career progression as the business grows