Job Description:

This is an exciting opportunity for an organised and detail-oriented individual to join a not-for-profit organisation as an Administrative Assistant on a maternity cover basis. Based in Liverpool, you will play a key role in providing essential secretarial and business support to ensure smooth day-to-day operations.

Client Details

The organisation is a well-established entity in the not-for-profit sector, known for its impactful work and commitment to its mission. The team operates within a professional environment, fostering collaboration and efficiency to achieve its goals.

Description

• Maintain a professional and welcoming service, ensuring a positive experience for all stakeholders.
• Produce and maintain reports, statistics, and records using a range of administrative systems and databases.
• Provide guidance on student administration processes, including programme registration, module selection, and changes to study options.
• Coordinate student record updates and programme changes, liaising with academic and professional services colleagues as required.
• Support the allocation and administration of student support and advisory arrangements.
• Handle sensitive and confidential information with discretion and professionalism.
• Ensure administrative processes are delivered effectively, meeting agreed service standards and deadlines.
• Identify and escalate any issues relating to compliance, policy, or procedural requirements.
• Provide administrative and secretarial support to senior staff and committees as required.
• Assist with the organisation and administration of events, seminars, lectures, and other academic activities.
• Maintain accurate databases, contact lists, and departmental records.
• Support colleagues across wider teams during periods of absence or increased workload, contributing to the smooth running of operations.
• Undertake additional administrative duties as required to support departmental objectives.

Profile

A successful Administrative Assistant should have:

• Strong organisational and time management skills to handle multiple tasks effectively.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent communication skills, both written and verbal.
• A proactive attitude and the ability to work independently as well as part of a team.
• Attention to detail to ensure accuracy in all administrative tasks.
• Previous experience in a secretarial or administrative role within a professional setting.
• Ability to commute to Liverpool.

Job Offer

• Competitive salary, depending on experience.
• Opportunity to work in a respected not-for-profit organisation based in Liverpool.
• Supportive and professional work environment with a focus on collaboration.
• 12-month Fixed-term contract providing valuable experience in the secretarial and business support field.
• Potential for future opportunities within the organisation.

If you are an organised and proactive individual with a passion for providing exceptional administrative support, we encourage you to apply for this Administrative Assistant role in Liverpool today.