Job Description:

Advert Details:
Administrator (Part-Time)
Location: Ballymount Road, Walkinstown, Dublin 12, Ireland
Hours: Part-time role (approximately 4 hours per day over 5 days per week)
Schedule: Monday to Friday
Working Hours: Flexible working hours (morning or afternoon shifts available)
The Role
This role supports the day-to-day administration of the business, covering purchasing and supplier administration, inventory control, office and company administration, HR and health & safety records, and general support across the business. 
What You’ll Be Doing
You’ll be responsible for:

• Generate purchase orders for stock and non-stock orders.
• Processing purchase invoices matching them against goods received notes and purchase orders.
• Preparation of month end supplier payment run file and logging of other one-off payments on internet banking.
• Month end supplier statement reconciliations to creditors ledger and dealing with supplier queries.
• Processing changes to supplier banking details.
• Inventory control to include placing stock orders in conjunction with General manager & Operations managers, processing stock received/stock issued & participation in quarterly stock counts.
• Responding to other ad hoc requests from the business for financial assistance.
• Company administration (insurance/tolls/vehicle management etc.)
• Management of office area including telephone answering duties, point of contact to visitors, general administration duties and PA support to general manager when required.
• HR admin – keeping employee records up to date with including holidays/sickness/training etc.
• Keep H & S policies updates and liaise with general manager to ensure records are up to date.
• Process weekly oil samples for shipping.
• Keep records of all issues personal PPE equipment (gas monitors/mobile phones/PPE) and arrange servicing/replacement as necessary.
• Keep/maintain all records for Outside contractors (insurance/RAMS etc)

About You
You’ll ideally have:

• Minimum 2–3 years’ experience in an administrative environment
• Proficient in Microsoft Excel, Word, and PowerPoint
• Strong attention to detail with a proven ability to meet deadlines
• Ability to work independently and as part of a team
• Willingness to support and cover across different departments as needed
• Excellent organisational skills
• Strong verbal and written communication skills

About The Company
We are Panda. We value waste.
We’re in the business of waste management but that doesn’t just mean collecting bins. Behind every collection is a passionate team of people finding smarter, safer, and more sustainable ways to recycle and repurpose materials that would otherwise go to waste.
Over the past 30 years, Panda has grown into a leading resource recovery business, bringing together almost 3,000 people across multiple brands, united by a shared vision and strong values. While our operations are diverse, our purpose is clear: to protect our people, support our customers, and create positive impact for the communities and environments we serve.
At Panda, people are at the heart of everything we do. We work as one team, combining different skills, experiences, and perspectives to achieve shared goals. We care for each other’s wellbeing, encourage development, and support growth because we know we’re stronger together.
We expect excellence in how we operate. High standards, bold thinking, and continuous improvement drive our passion for innovation. We challenge the ordinary, put safety first, and embrace new ideas while delivering practical, cost-effective solutions that move our business forward.
We own what we do. From day-to-day tasks to major projects, we take pride in our work and responsibility for the outcome. We don’t walk past problems we address them together. Our expertise, reliability, and care reflect who we are and the difference we make.
And above all, we act with trust and integrity. Trust is built through open communication, honesty, and accountability. It allows us to move quickly, make confident decisions, and deliver results — knowing our people are empowered to do the right thing.
Our journey depends on talented, committed people who want to make an impact.
Take the first step and join us on the journey.
 
Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve.
(DE&I Policy Statement)