Job Description:

The Opportunity

Wolviston Group is seeking an organised, proactive and dependable Business Support Administrator to provide administrative and operational support across Wolviston Management Services and BellBridge.

This is a varied position within a busy professional services environment, supporting recruitment, consultancy, project services and wider group activities. The successful candidate will work closely with colleagues across the businesses, helping to ensure that administrative processes are completed accurately, efficiently and on time.

The role would suit an experienced administrator who enjoys variety, takes ownership of their workload and is comfortable managing several priorities within a fast-paced environment.

Key Responsibilities

• Providing day-to-day administrative support across Wolviston Management Services and BellBridge.
• Preparing, issuing and maintaining contracts, assignments, work orders and associated documentation.
• Supporting candidate, contractor, client and project administration.
• Maintaining accurate information within internal databases, systems and electronic files.
• Completing compliance checks and ensuring required documentation is received, recorded and kept up to date.
• Assisting with contractor onboarding, mobilisation and assignment administration.
• Supporting the administration of timesheets, purchase orders, invoicing information and payroll-related records.
• Producing reports, spreadsheets, correspondence and other business documentation.
• Coordinating meetings, appointments and internal activities.
• Responding professionally to telephone and email enquiries from clients, candidates, contractors and colleagues.
• Working collaboratively with recruitment, finance, operations and management teams.
• Identifying opportunities to improve administrative processes and working practices.
• Providing general business support as required to meet the changing needs of the Group.

About You

You will be a professional and highly organised administrator with strong attention to detail and a commitment to delivering a high standard of service.

You should be able to demonstrate:

• Previous experience in an administrative, business support or office coordination role.
• Strong organisational and time-management skills.
• The ability to manage competing priorities and work to deadlines.
• Excellent written and verbal communication skills.
• A high level of accuracy and attention to detail.
• Confidence using Microsoft Office, particularly Word, Excel and Outlook.
• The ability to learn new databases and business systems.
• A professional and confidential approach when handling sensitive information.
• A proactive attitude and willingness to take responsibility for tasks.
• The ability to work independently while contributing positively to a wider team.

Experience within recruitment, engineering, consultancy, project services, payroll, compliance or contractor administration would be advantageous, although it is not essential.

About Wolviston Group

Wolviston Group is an independently owned group of specialist businesses providing recruitment, workforce management, project consultancy and engineering services.

Our businesses support clients across the chemical, petrochemical, power generation, biofuels, life sciences and wider process industries. We pride ourselves on collaborative working, strong client relationships and delivering dependable professional services.

What We Offer

• A permanent position within an established, independently owned business.
• A varied role with exposure to several areas of business operations.
• The opportunity to work with experienced colleagues across the Group.
• A supportive and collaborative office environment.
• Ongoing training and development.
• Competitive salary and company benefits.

This is an office-based position working Monday to Friday from our Stockton-on-Tees office.

Wolviston Group is committed to equality, diversity and inclusion. We welcome applications from suitably qualified individuals from all backgrounds.