Job Description:

Collection Centre Administrator

Proactive Personnel are recruiting for a Collection Centre Administrator

We are looking for a highly organised and proactive individual to support the day-to-day operations of a busy livestock collection centre. This role combines administrative duties with hands-on farm support.

Key Responsibilities

Collection Centre Administration

• Coordinate and book transport for livestock entering and leaving the collection centre
• Accurately update BCMS records for all animal movements
• Arrange and manage APHA licence applications for TB-restricted calf movements
• Maintain and update records using company systems and software

Farm Administration & BCMS Management

• Manage all BCMS entries, including on/off movements and death registrations
• Select and prepare passports for livestock orders
• Organise, file, and securely store all calf passports

APHA Licensing

• Complete initial licence applications
• Handle follow-ups, amendments, and any ad hoc issues

Operational Support & Record Keeping

• Maintain and update stock lists

• Upload intake and movement data accurately

• Record livestock deaths and movements on/off site

• Ensure timelines and procedures are followed correctly

• Organise vet visits and ensure all supporting paperwork is complete

• Support management procedures, including:

Vaccinations

TB testing

Dehorning

Castrations

• Keep records up to date, including:

Medicines

Vaccinations

Weights

Cattle movements

Farm Duties

• Assist with loading, weighing, and feeding calves as required
• Support preparation for farm visits and manage visitor coordination

Additional Responsibilities

• Assist with marketing data management and uploads
• Capture marketing materials such as photos and videos when required
• Work closely with the line manager on a daily basis
• Collaborate with other departments across the business
• Support company events and open days when needed
• Work towards agreed targets and performance goals
• Take initiative in personal development and continuous improvement
• Carry out any additional duties as required

Additional Information

This role requires flexibility, attention to detail, and the ability to balance administrative responsibilities with practical farm work in a fast-paced environment.