Job Description:

Location: Waterlooville, Hampshire (Hybrid Working)

Contract: Temporary Contract (9 Months)

Hours: Full Time, 37 Hours Per Week

The Opportunity

We are seeking a highly organised Contract Administrator to join a collaborative team supporting a range of projects within a busy operational environment.

This role offers a varied workload, combining day-to-day administration responsibilities with support for an upcoming tender programme. The successful candidate will work closely with project teams, operational stakeholders, and management to help ensure activities are delivered efficiently and accurately.

This position is based at the Technology Hub in Waterlooville, with a hybrid working arrangement and flexibility around start and finish times.

• Provide administrative support across multiple projects and business functions.
• Support Project Managers and operational teams with day-to-day coordination activities.
• Assist with tender and bid administration, including document management and meeting coordination.
• Book meeting rooms and organise meetings, including facilities and refreshments where required.
• Prepare presentations, reports, and documentation using information provided by management teams.
• Maintain filing systems and document repositories.
• Update and manage controlled documents and databases.
• Coordinate document reviews and support compliance processes.
• Process supplier invoices and maintain related records.
• Raise purchase orders and sales orders.
• Support monthly payroll administration under guidance from the Payroll Manager.
• Maintain employee records, including training, leave, and recognition information.
• Take meeting minutes and distribute actions.
• Support timesheet administration and submissions.
• Share business communications through newsletters, emails, and other internal channels.

• Previous experience in an administrative or business support role.
• Good working knowledge of Microsoft Word, Excel, and PowerPoint.
• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks and work to deadlines.
• Confident communication skills, both written and verbal.
• A proactive and positive approach to work.
• Ability to work collaboratively within a team environment.

• Experience supporting tenders, bids, projects, or contract administration activities.
• Exposure to payroll administration.
• Experience processing invoices, purchase orders, or sales orders.
• Knowledge of SAP or similar business systems.
• Experience taking meeting minutes and coordinating actions.

• Hybrid working model.
• Typically one day per week onsite and the remainder working remotely, subject to business requirements.
• Additional onsite attendance may occasionally be required.
• Flexibility around working hours is available, although candidates should be willing to adapt to business needs when required.

Candidates must be eligible to obtain Security Clearance (SC). Clearance must be in place before commencing employment. BPSS clearance may also be required as part of the onboarding process.

We're looking for someone who:

• Takes ownership of tasks and follows them through to completion.
• Delivers excellent customer service to internal and external stakeholders.
• Communicates clearly and professionally.
• Works effectively as part of a team.
• Adapts well to changing priorities.
• Demonstrates initiative and a willingness to learn.
• Maintains accuracy while working in a fast-paced environment.