Job Description:

Part-Time (School Hours) Contract Administrator (Construction / FM Background)

Location: Romsey

Salary: £15,000 per annum (Actual)

Hours: Part-Time | 20 hours per week (4 hours per day, Monday to Friday)

Contract Type: Permanent

About the Role

Are you an exceptionally organized administrator with a construction background? Do you have an eye for financial costings, sharp coordination skills, and the ability to keep fast-moving projects on track?

We are looking for a Part-Time Project & Contract Administrator to act as the central coordinator for our delivery teams. Working 20 hours a week, you will ensure our construction projects are delivered on time, to budget, and in line with our agreed programmes. By acting as the bridge between our Sales Director, Contracts Managers, suppliers, and clients, you will drive flawless project execution and full customer satisfaction.

Key Responsibilities

Project Coordination & Set-Up

• Attend project handover meetings with the Sales Director and Contracts Managers, taking precise notes and ensuring all actions are chased and completed.

• Lead the contract set-up phase: request RAMS (Risk Assessments and Method Statements) and all necessary compliance certificates from sub-contractors.

• Submit Building Regulations applications when required, collating necessary project data and liaising with approved inspectors.

• Assist with building the initial Programme of Works, issuing it to stakeholders, and keeping it updated weekly.

Commercial & Procurement Support

• Place all construction purchase orders, ensuring every cost is accurately recorded on the relevant project cost sheet.

• Track material and supplier orders through to site delivery, keeping Contracts Managers and sub-contractors fully informed.

• Conduct regular reviews of cost sheets with Contracts Managers to ensure project finances remain on track.

Compliance & Documentation

• Maintain live, fully up-to-date contract folders at all times and systematically archive completed projects.

• Monitor daily site reports submitted by Contracts Managers and ensure they have all relevant documentation for smooth job closures.

• Generate comprehensive O&M (Operation and Maintenance) manuals for clients upon project completion.

• Assist with monitoring, administering, and implementing our ISO 9001 quality management procedures.

Key Skills & Experience Required

• Industry Background: A background working within Construction, Building Services, Refurbishment, or Facilities Management is highly preferred.

• Systems & Software: Highly proficient in Microsoft Office (including Teams) and experienced with databases. Specific experience with project management software and financial packages like Evolution M is a major advantage.

• Financial Awareness: A solid understanding of job costings, purchase ordering, and budget tracking.

• Organization & Negotiation: Superb organizational skills with the ability to negotiate effectively with suppliers to protect project budgets.

• Communication: A professional, team-focused approach with excellent written and verbal communication skills.

The Package & Benefits

• Salary: £15,000.00 per annum for 20 hours per week.

• Hours: 4 hours per day, 5 days per week.

• Culture: You will be joining a team of friendly, experienced, and highly positive professionals.

• Holiday: 25 days holiday (Pro-rata), increasing up to 28 days based on length of service.

• Perks: Your Birthday off, pension scheme (after qualifying period), and regular company away days.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.