Job Description:

Contract & Bid Support Officer - Hybrid Working  

£30,000–£35,000  

West London

We are seeking a capable and organised Contract & Bid Support Officer to support the Contract Manager and Commercial and IT Director within an established airport and transport services organisation.

This is a varied role combining contract administration, bid and tender coordination, client support and reporting. The successful candidate will help coordinate tender submissions, maintain accurate contract documentation and support the effective delivery of commercial and contract management activities.

This position requires relevant contract or commercial support experience and practical exposure to bid or tender processes. It is not suited to candidates with general administration experience alone.

Contract & Bid Support Officer – Key responsibilities

• Coordinate information and contributions from relevant departments for tender and bid submissions.
• Contribute to the preparation of tender documents, bid responses and supporting materials.
• Maintain accurate contract records, commercial documentation, correspondence logs and action trackers.
• Support contract correspondence, change control and service variation documentation.
• Prepare reports, presentations, briefing notes and meeting packs for client meetings and internal reviews.
• Coordinate meetings, record actions and follow up with relevant stakeholders.
• Collate operational updates, customer feedback and service performance information.
• Support client communications and wider contract management activities.
• Identify opportunities to improve document management, reporting and administrative processes.

Contract & Bid Support Officer – Essential experience and skills

Applicants should be able to demonstrate:

• Previous experience in contract administration, contract support, commercial support, bid coordination, tender administration or a closely related role.
• Practical involvement in bid or tender submissions, including coordinating information, preparing
• Strong written and verbal communication skills.
• Excellent organisational skills and attention to detail.
• Experience preparing professional documents, reports, presentations or correspondence.
• Good working knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• The ability to coordinate with multiple stakeholders and manage competing deadlines.

Experience in transport, aviation or airport services would be beneficial but is not essential.

Contract & Bid Support Officer –  Package and working arrangements

• Salary of £30,000–£35,000, depending on qualifications and experience.
• Hybrid working, normally three days per week in the office.
• Some additional office attendance may be required during initial onboarding and IT setup.
• Pension and annual leave.
• Cycle to Work scheme.
• On-site parking.
• Employee Assistance Programme.

Additional requirements

An immediate start is preferred. Candidates must be able to meet the applicable employment history verification and airport security vetting requirements for an airside identification pass.

How to apply

Please provide a current CV detailing your relevant contract or commercial support experience and specific involvement in bid or tender submissions.

Applications from candidates with general administration experience alone, without relevant contract support or tender-related exposure, are unlikely to be suitable.