Job Description:

Contracts Administrator

Location: Aldgate, London
Salary: £35,000 per annum
Hours: Monday to Friday, 8:00am to 5:00pm

Fully office based

Our client is a well-established and growing building services and facilities maintenance provider, delivering planned preventive maintenance, reactive repairs, and project works across commercial and residential properties throughout London and the South East.

The Role

An exciting opportunity has arisen for an organised and proactive Contracts Administrator to join a busy operations team You will be responsible for supporting the delivery of planned preventative maintenance (PPM) contracts, coordinating reactive works, managing quotations, updating client systems, and ensuring all administration is completed accurately and efficiently.

Key Responsibilities

• Coordinate and schedule maintenance visits and associated paperwork.
• Maintain contract and maintenance agreement records.
• Place and manage subcontractor orders for specialist services.
• Update maintenance planning schedules and customer records.
• Ensure engineer and subcontractor attendance information is accurately recorded
• Log and schedule reactive maintenance callouts
• Obtain supplier and subcontractor quotations
• Prepare and issue quotations and purchase orders
• Support invoicing and job closure processes
• Update spreadsheets, reports, and work-in-progress trackers.

Essential Requirements

• Experience within facilities management, maintenance, construction, or building services
• Previous experience in an administration, service coordination, helpdesk, or contracts support role
• Understanding of quotations, purchase orders, and invoicing processes
• Good working knowledge of Microsoft Word and Excel
• Strong written and verbal communication skills
• Ability to work independently and prioritise workload effectively

What's on Offer?

• Salary of £35,000
• Monday to Friday working hours, 8am to 5pm
• 25 days holiday
• Stable and growing business with a supportive team environment
• Opportunity to develop within a successful facilities maintenance organisation
• Convenient London office location with excellent transport links

If you're an organised administrator looking for a varied role within a busy and friendly team, we'd love to hear from you.

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