Job Description:

Job Title: Executive Assistant / Personal Assistant

Sector: Technology

Contract Type: Temporary

Location: Hybrid (2 days onsite + remote)

Reporting to: Lead Executive Business Partner

About the Role

We are recruiting for a highly organised and proactive EA/PA to support senior leaders within a fast‑paced, global tech company. You will provide exceptional executive support across scheduling, planning, communications, and operational coordination - removing administrative friction so leadership can focus on strategic priorities.

This is an ideal opportunity for someone who thrives in fast moving environments, adapts quickly, and enjoys problem‑solving in a growing tech organisation.

Key Responsibilities

Executive Support

• Manage complex calendars, prioritising time based on business needs
• Oversee full travel logistics, itineraries, travel packs, visas and expenses
• Prepare executive documents, presentations, agendas, and briefing materials
• Act as a key point of contact for internal and external stakeholders
• Manage incoming correspondence, requests and invitations on behalf of the leadership team
• Ensure smooth daily operations by anticipating needs and resolving issues quickly

Operations, Events & Communication

• Organise team events, offsites, leadership meetings, tech talks and internal sessions
• Schedule and coordinate global meetings, ensuring materials and rooms are ready
• Support internal communications and identify opportunities to improve knowledge flow
• Collaborate with cross‑functional teams to enhance processes and operational efficiency
• Assist with global initiatives including logistics, attendee coordination and execution

Skills & Experience

• 3+ years' experience as an EA, PA, Business Support or Administrative Partner (tech or consulting preferred)
• Exceptional organisational and time‑management skills
• Would love experience working with a HR leader
• Excellent relationship‑building abilities across all levels
• Comfortable working with ambiguity in a fast‑moving tech environment
• High attention to detail with strong problem‑solving skills
• Discreet, trustworthy and confident handling confidential information
• Outstanding written and verbal communication
• Proficient in Google Workspace (Calendar, Sheets, Slides) and Microsoft Office
• Experience with tools like Zoom, Workday, Concur, DocuSign

Inventum Group is acting as an Employment Business in relation to this vacancy.