Job Description:

We are seeking an experienced and organised Executive Assistant to support multiple Partners for a growing firm. This is a contract role covering Maternity leave & based in the Fitzrovia area requiring someone adept at managing complex schedules of Partners as well as covering varied administrative duties. It is anticipated that this role will start in early September to allow a handover period.

Client Details

The organisation is a growing Private Equity firm. This role will support multiple Partners as well as looking after the wider organisation of the office. This role will be office based.

Description

Executive Assistant responsibilities:

• Provide comprehensive administrative support to 3-4 Partners and ad hoc to wider team. This includes diary management, organising meetings and global travel coordination.
• Act as the first point of contact for internal and external communications, ensuring professionalism at all times.
• Coordinate meetings, including scheduling and agenda preparation.
• Manage end-to-end global travel including detailed itineraries and coordination with external travel provider.
• Coordinate high-volume internal and external meetings, including investor and fundraising interactions.
• Manage monthly expense reconciliation process.
• Collaborate effectively with other departments across different offices and timezones to ensure seamless operations.
• Support investor roadshows.
• Oversee day-to-day office operations and act as primary contact for facilities, suppliers, and building management.
• Ensure meeting rooms and office environment are consistently well-presented for internal and external stakeholders.
• Coordinate office services including catering, supplies, maintenance, and couriers.

Profile

We are looking for somebody with

• Proven experience in a similar role within Private Equity or Investment.
• Previous experience supporting multiple senior members of staff.
• Strong organisational and multitasking skills with a keen eye for detail.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to work independently and manage competing priorities effectively.
• A proactive and resourceful approach to problem-solving.

Job Offer

• Competitive salary.
• Comprehensive benefits package inc private medical and bonus.
• Opportunity to work in London's buzzing West End.
• Structured and professional work environment within Private Equity.
• Office based role with occasional flexibility to work from home.

If you are a skilled Executive Assistant looking for a new challenge in London, and available to start a new role in September, apply now to take the next step in your career within the financial services industry.