Job Description:

An Organised Estates Admin & Transport Coordinator is needed to support a busy multi‑campus education estate. Manage transport, fleet, compliance, CAFM systems and estates admin: permanent role, strong benefits, pension and development in a values‑led environment.

Estates Admin & Transport Coordinator

Location: Rotherham

Salary: £28,019 per annum

Hours: Full - Time

Contract Type: Permanent role

About the role

Our client is seeking a highly organised and proactive Estates Admin & Transport Coordinator to provide vital administrative and operational support across a multi‑site education estate. Reporting to the Director of Estates, Facilities, Security and Health & Safety, this role is central to keeping estates, transport and compliance running smoothly.

You’ll work on-site across multiple campuses, acting as the first point of contact for estates enquiries, contractors, and transport operations, while supporting compliance, systems, and reporting.

Key responsibilities

• Act as the main contact for estate queries, inbox and telephone
• Support estates teams across multiple campuses with clear communication
• Manage minibus bookings, scheduling and transport issues
• Line manage College Drivers and coordinate rotas, training and routes
• Oversee fleet compliance, including MOT, servicing, tax and insurance
• Maintain compliance records, inventories and equipment registers
• Support COSHH, risk assessments and policy updates
• Administer service contracts, invoices and purchase orders
• Act as lead admin user for the CAFM/CRM system and train new starters
• Maintain contractor and authorised supplier records
• Procure uniforms, PPE and estates supplies following procedures
• Provide general admin support, including minutes, training and reporting
• Support emergency response communications when required

Why join our client

• Stable, permanent role within a respected education setting
• Excellent pension and generous annual leave
• Varied role with responsibility and development opportunities
• Supportive, inclusive and values‑driven working culture

A current and valid ENHANCED DBS is required for this role.

Morgan Jones is committed to creating a diverse and inclusive environment and is proud to be an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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