Job Description:

A premier organization operating in the employment and skills sector is looking for a multi-skilled Executive Assistant and Governance Lead. This central role combines high-level personal assistance with the oversight of corporate compliance, office administration, and financial governance. You will act as the principal support to the leadership team, ensuring the business operates efficiently, transparently, and in alignment with strict regulatory guidelines.

Key Responsibilities

Leadership Support and Office Coordination

• Manage day-to-day workplace operations to ensure a highly organized and productive professional environment.
• Act as a dedicated personal assistant to the directors, handling scheduling, travel logistics, and personal administrative errands.
• Filter executive communications by overseeing email inboxes, answering phone inquiries, and prioritizing urgent matters.
• Record comprehensive minutes during high-level meetings and track the progress of assigned action items.
• Exercise independent judgment and handle complex corporate or personal challenges objectively, especially during the absence of the executive team.
• Supervise the supply inventory, order necessary equipment, and coordinate internal recruitment processes including posting listings and scheduling candidate interviews.

Compliance, HR, and Corporate Governance

• Oversee corporate records, documentation, and filing systems on the central digital drive to align with funding body requirements.
• Monitor employee attendance, leave requests, and behavioral standards through the company HR management platform.
• Coordinate training documentation and support workforce welfare initiatives alongside operational leadership.
• Keep organizational policies and statutory documentation completely up to date to guarantee full regulatory readiness.
• Oversee community engagement tracking, corporate social responsibility records, and the distribution of external newsletters.

Financial Administration

• Coordinate financial records by gathering quarterly invoice data and tax paperwork for the corporate accountant.
• Administer payroll documentation, distributing pay slips and processing year-end or termination statements.
• Assist with the preparation of materials required for routine internal audits and monthly budget reviews.
• Track critical fiscal deadlines regarding value added tax submissions and independent self-assessments.

Tenders and Bidding Support

• Contribute to procurement efforts by compiling necessary evidence, completing registration forms, and proofreading grant proposals.
• Design professional presentation documents, agendas, and background papers for upcoming stakeholder conventions.
• Help the business target fresh funding pathways by strictly managing the timelines for contract submissions.

Candidate Profile

Experience and Skills

• Background functioning as an office manager, executive assistant, or personal secretary to senior corporate directors.
• Experience handling confidential data, payroll systems, and corporate tax tracking alongside qualified accountants.
• Capabilities in proofreading, formatting, and gathering evidence for public sector tenders or commercial funding requests.
• Familiarity with HR software, shared network drives, and formal minute-taking practices.
• Analytical mindset with the capacity to coordinate a varied workload under minimal direct supervision.
• Background working within government-funded sectors, training providers, or multi-company corporate groups is advantageous.