Job Description:

Job Title: Executive Assistant to Head of Sales

Salary: Up to £35,000

Location: Nottingham

Role Overview

The Executive Assistant to the Head of Sales provides high-level administrative, organisational, and operational support to enable the effective running of the Sales function. The role requires strong commercial awareness, exceptional organisation, discretion, and the ability to manage multiple priorities in a fast-paced environment. Acting as a trusted partner, the Executive Assistant ensures the Head of Sales can focus on strategic objectives and business growth.

Key Responsibilities

Executive Support

• Provide proactive, confidential, and efficient executive support to the Head of Sales
• Manage complex diaries, scheduling meetings, internal reviews, and external appointments
• Act as a key point of contact for internal and external stakeholders on behalf of the Head of Sales
• Prepare agendas, presentations, reports, and briefing documents
• Take accurate meeting minutes and track actions to completion

Sales Operations & Coordination

• Support sales planning activities, including forecasting meetings, pipeline reviews, and performance updates
• Collate and analyse sales data, KPIs, and reports for leadership review
• Coordinate sales leadership meetings, off-sites, and quarterly business reviews
• Assist with CRM updates, reporting accuracy, and data integrity

Stakeholder Management

• Liaise with senior leaders, customers, and external partners professionally and confidently
• Coordinate communication between sales, marketing, finance, operations, and other departments
• Support onboarding of new senior sales team members

Project & Process Support

• Assist with sales-related projects, initiatives, and process improvements
• Track deadlines, milestones, and deliverables across key sales initiatives
• Identify opportunities to improve administrative and reporting processes

Administrative & Operational Duties

• Manage travel arrangements, expenses, and invoices
• Maintain organised digital and physical filing systems
• Support budget tracking and cost control activities
• Handle sensitive and confidential information with discretion

Skills & Experience

Essential

• Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrator supporting senior leadership
• Strong organisational and time-management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to work independently, prioritise effectively, and manage competing demands
• High level of professionalism, discretion, and integrity
• Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint)

Desirable

• Experience supporting a Sales Director or commercial leadership team
• Understanding of sales processes, CRM systems, and sales reporting
• Experience working in a fast-paced, commercial environment

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