Job Description:

Facilities Administrator
Near Bury St Edmunds (Office based)
12-month fixed term contract (Immediate start)
Full-time, Monday to Friday 
From £31,519 per annum
 
Purpose of this role
 
To assist in leading the facilities team, who are responsible for the maintenance of buildings, associated equipment and services on a day-to-day basis. This role will be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environmental and quality standards as required.
 
Your key responsibilities are:
 

• Assist in overseeing the facilities team who are responsible for the maintenance of buildings and associated equipment and services
• Respond to, escalate, record, and complete planned and reactive maintenance tasks
• Be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environment and quality standards
• Complete and stay current with all required SHEQ training and risk reporting
• Be proactive in highlighting and driving preventive measures and controls
• Assist the Group Facilities Manager to plan and coordinate all premises-based works activities, identify process improvements, review environmental targets and recommend cost saving opportunities
• Arrange for regular maintenance of equipment and internal systems (e.g. heating system, fire & intruder alarms)
• Maintain an updated record of maintenance of equipment and internal system and document processes
• Assist the Group Facilities Manager with longer term/larger scale projects such as office moves/ relocations and or significant refurbishment works
• Visit other premises as and when required to monitor/ review ongoing facilities activities
• Covering main Head Office reception and reception duties when required
• Any other duties as required by the business
• Provide general administrative support 

Experience/Knowledge:

• Previous facilities maintenance experience or equivalent
• Experience completing site inductions, Method Statements, Risk Assessments
• Experience of leading a team and projects

Abilities/Skills:

• Be adaptable to any situation in a calm and collected manner
• Strong understanding of Microsoft Office & Excel

Desirable:

• Basic health and safety knowledge
• PowerPoint