Job Description:

Facilities Administrator

Warwick, Warwickshire
Full-Time | Permanent
37 hours per week | between 08:00 - 16:30 Monday to Thursday and 08:00 - 13:00 FridayBetween 27,000 - £30,000 pa DOE

Our client, a well-established and respected manufacturing organisation based in Warwick, is seeking an organised and proactive Facilities Administrator to join their Facilities team.

This is an excellent opportunity for an experienced administrator with strong coordination skills and an interest in facilities, maintenance, or operational support. The successful candidate will play a key role in ensuring the smooth day-to-day operation of the site by coordinating maintenance activities, supporting compliance processes, and acting as a central point of contact for contractors and internal stakeholders.

Key Responsibilities

• Coordinate and schedule planned and reactive maintenance activities
• Maintain accurate maintenance records, service reports, and compliance documentation
• Liaise with contractors, suppliers, and service providers
• Monitor building systems including HVAC, lighting, security, utilities, and plant equipment
• Support health & safety activities including audits, risk assessments, and incident reporting
• Assist with facilities-related purchasing of tools, equipment, and consumables
• Support office moves, workspace planning, and general workplace requirements
• Monitor maintenance schedules and ensure deadlines and service levels are achieved
• Provide general administrative support to the Facilities team

About You

To be successful in this role, you will have:

• Previous administration experience (ideally 3+ years)
• Excellent organisational and multitasking skills
• Strong communication and stakeholder management abilities
• A proactive and solutions-focused approach
• Good working knowledge of Microsoft Office and digital reporting systems
• Experience maintaining accurate records and documentation
• Understanding of health & safety procedures and compliance requirements
• Ability to prioritise workload in a fast-paced environment

Desirable Experience

• Facilities, maintenance, construction, or engineering administration experience
• Knowledge of Planned Preventative Maintenance (PPM) systems
• Experience supporting ISO audits and compliance processes
• Experience with asset management or facilities databases
• Business Administration qualification or equivalent

Working Hours

Monday to Thursday: 8:00am – 4:30pm
Friday: 8:00am – 1:00pm

What's on Offer?

• Permanent position with a stable and growing organisation
• Early finish every Friday
• Supportive team environment
• Opportunity to develop facilities and compliance experience
• Competitive salary and benefits package

If you're an organised administrator looking for your next challenge within a facilities or operational environment, we'd love to hear from you. Apply today for immediate consideration.