Job Description:

Facilities Coordinator

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The Original British Motorcycling Company

Facilities Coordinator / Facilities Assistant. At Triumph, we believe that our employees are the heartbeat of our business. From the design department in Hinckley to the workshops of our dealers, everyone at Triumph works with passion and pride on the award-winning motorcycles that excite and engage our customers.

Working as part of team of five within the Facilities department you will employ your skills to ensure site facilities, security and some maintenance areas are supported with innovative and efficient solutions to an array of tasks. You will ensure our estates, buildings and workspaces are maintained to a high standard.

Company Benefits:

• Annual Leave – 25 days plus bank holidays.
• Additional Annual Leave - Discretionary additional 1 day of holiday to for completing continuous employment of 3, 6 and 9 years’ service with the Company.
• Pension Scheme – 3% employee and 6% employer contribution at a base level, with the opportunity to increase to 4% employee and 7% employer or a maximum contribution of 5% employee and 9% employer. Any further employee contributions over this figure will not be matched by the employer.
• Life Assurance Scheme - currently 6 x pensionable salary.
• Preferential rates for medical insurance with a third-party provider.
• Employee Motorcycle Purchase Scheme - on successful completion of the probation period (minimum of 6 months), we offer employees and their close family the opportunity to purchase a brand new Triumph Motorcycle with up to 25% discount.
• Employee Motorcycle Lease Scheme – The opportunity for yourself or extended family to lease any Triumph Motorcycle for a 12 month period at a highly discounted rate.
• Discounted Clothing, Parts and Accessories Purchases - Employees can purchase clothing items from our FVE Shop and parts and accessories online at a 50% discount.
• Company benefits platform, allowing discounts with multiple vendors.

Facilities Coordinator Duties and Responsibilities:

(Full details can be found on the downloadable job spec.)

Site Security

• Administer site access control system.
• Monitor site CCTV systems and liaise with maintenance team where necessary.
• Coordinate and liaise with site security services and personnel.

Contractor / Visitor Liaison

• Receive business guests and issue site passes.
• Oversee contractor management systems, obtaining documentation and RAMS.
• Liaise with contractors to obtain detailed records of servicing and ensure these are retained and archived.
• Log breakdowns and callouts with service providers.
• Maintain and communicate our Health and Safety standards.

Facilities Management

• Raise purchase orders and approve contractor invoices.
• Fleet vehicle MOT and maintenance co-ordination.
• Site maintenance and work alongside ground maintenance services.
• Create, audit and communicate process work instructions for use within the facilities team.
• Ensure facilities team training records are updated and controlled.
• Audit workspaces, record and processes and report on findings.

Waste Stream Control

• Monitor and coordinate waste disposal systems.
• Pursue solutions to reduce our environmental impact.
• Support with management of waste control team.
• Arrange material movements with our waste stream partners.
• Obtain and archive confirmation of destruction notices.

Hours of Work:

• Flexible working – contract hours are 8.00am – 5.00pm Monday to Thursday and 8.00am – 1.00pm on a Friday, however there is the opportunity to take advantage of flexible hours and start between 7.00am – 9.00am Monday to Friday and finish between 4.00pm – 6.00pm Monday to Thursday (12.00pm – 2.00pm on a Friday).