Job Description:

Overview

An Excellent opportunity for an Assistant Facilities Manager to join a leading organisation in the real estate sector overseeing a portfolio of industrial properties across Scotland. This is a hybrid role requiring you to be on site in Glasgow and visiting sites across the portfolio as and when required.

The successful candidate will support the Facilities Management team in ensuring properties remain safe, compliant and well maintained. You will help deliver service excellence, support contractor management, assist in budget reporting and contribute to maintaining a high-quality customer experience.

Key Responsibilities

• Assist the Regional Facilities Manager in the day‑to‑day management of multiple sites within central belt
• Conduct regular site inspections, identifying maintenance needs, hazards, and opportunities for improvement.
• Oversee reactive and planned maintenance activities, ensuring tasks are completed to a high standard and within agreed time frames.
• Support the management of service providers and contractors, ensuring compliance with SLAs and KPIs.
• Ensure sites are compliant with statutory requirements, including fire safety, health & safety
• Assist in ensuring all properties meet statutory compliance requirements (H&S, gas, electrical, asbestos, water hygiene, etc).
• Assist in preparing service charge budgets and monitoring expenditure.
• Raise purchase orders, process invoices and maintain accurate billing data.
• Assist with the delivery of CAPEX projects

Person Specificaton

• Previous experience in a Facilities Coordinator / Assistant role, ideally with multi-site experience.
• Knowledge of health & safety principles and statutory compliance requirements.
• IOSH Managing Safely / NEBOSH General certificate
• An understand of Building Services (M&E) desirable
• Previous experience using CAFM systems
• Experience managing external suppliers / contractors
• Knowledge of service charge would be highly advantageous
• Practically minded, proactive and able to solve problems.
• Full UK driving license.

Salary / Benefits

• £30,000 - 35,000 salary
• Company Car
• 25 days holiday
• Pension Contribution
• Private medical insurance
• Life insurance - 4x basic salary

At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.

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