Job Description:

Facilities Manager

• Ipswich
• £40,000 - £45,000

Are you an experienced Facilities Manager ready to take full ownership of a busy, multi site environment? Do you thrive on ensuring buildings run smoothly, safely, and efficiently? If you’re a confident leader who can balance strategic oversight with hands on management, this could be the perfect next step in your career.

We’re partnering with a well established organisation seeking an exceptional Facilities Manager to join their operations team. This is a pivotal position with significant autonomy, where you’ll oversee all aspects of facilities compliance, maintenance, security, and team leadership. This is a varied, high responsibility role where no two days are the same:

Facilities & Maintenance Management

• Oversee the delivery of all facilities services across multiple sites.
• Maintain accurate maintenance logs, compliance records, and electronic files.
• Plan, book, and manage all planned and unplanned works, ensuring quality, safety, and budget control.
• Manage third party contracts including M&E, cleaning, catering, inspections, and specialist services.
• Lead weekly site inspections and respond to property related emergencies.

Budget & Contract Oversight

• Control and monitor budgets relating to maintenance, equipment, and services.
• Negotiate, review, and renew supplier contracts, ensuring value for money and service excellence.
• Implement a rolling 12 month planned maintenance programme.

Health & Safety & Compliance

• Work closely with H&S teams to ensure sites meet regulatory and insurance requirements.
• Escalate issues promptly and maintain accurate documentation.
• Prepare operational areas for external audits (ISO 9001, 14001, 45001).

Security & Fire Safety

• Act as the main point of contact for out-of-hours emergencies.
• Ensure all physical security and fire systems are maintained, operational, and regularly tested.
• Manage access control systems, CCTV, alarms, and key registers.
• Maintain an incident log and report high-level concerns to senior leadership.

Team Leadership

• Manage and develop a small facilities and reception team.
• Set standards, conduct appraisals, support training needs, and cultivate a positive workplace culture.
• Ensure consistently high-quality front of house and facilities service delivery.

Projects & Space Planning

• Coordinate internal and external stakeholders on refurbishment and upgrade projects.
• Oversee layouts, room planning, furniture requirements, and infrastructure considerations.
• Manage timelines, budgets, risk assessments, and contractor compliance.

Waste & Environmental Responsibilities

• Ensure correct disposal of general, commercial, and sanitary waste through certified providers.
• Maintain waste transfer notes and drainage plans.
• Work with departments to improve recycling and segregation practices.

IT Support

• Support the IT function by preparing equipment for new starters and managing hardware storage.

What We’re Looking For

• Proven experience in facilities management, ideally across multi-site operations.
• Strong understanding of H&S legislation and statutory compliance.
• Confident communicator with excellent leadership and organisational skills.
• Analytical mindset with strong problem?solving abilities.
• Experience supporting or preparing for accreditation audits.
• Computer literacy across MS Office and digital record systems.

Qualifications

• IWFM Level 4 (or equivalent) – highly desirable.
• IOSH Managing Safely or NEBOSH qualification.
• Project management or coordination experience is an advantage.
• Full UK driving licence with willingness to travel.

This is a fantastic opportunity to step into a key operational role within a professional and supportive organisation. You’ll enjoy autonomy, variety, and the chance to make a significant impact across the business.