Job Description:

Finance & Office Administrator
📍 Location: Salford, M6 (Office-based)
🕘 Hours: Monday to Friday, 09:15 – 17:15
💷 Salary: £28,000 – £35,000 (dependent on experience)
🚗 On-site parking provided

About the Opportunity

An award-winning, multi-brand property group is seeking an experienced Finance & Office Administrator to join its growing team in Salford.
This established and expanding business operates across lettings, HMO management, property maintenance, and cleaning services. With multiple industry awards received between 2022 and 2025, the organisation continues to scale — and the Finance & Office Administrator role is central to maintaining financial control, compliance, and operational excellence.

The Role: Finance & Office Administrator

The Finance & Office Administrator will be responsible for supporting financial and contractual operations across multiple business entities within the group.
This is a structured, process-driven position suited to a highly organised professional with strong client accounting experience and an understanding of regulated property environments.
The successful Finance & Office Administrator will ensure accurate financial records, compliant tenancy administration, effective arrears management, and well-documented systems that support sustainable growth.

Key Responsibilities of the Finance & Office Administrator

Client Accounting & Financial Administration

• Reconcile client and tenant accounts accurately and within strict deadlines
• Maintain client money records in line with regulatory and internal requirements
• Monitor and manage rent arrears, escalating where necessary
• Raise, process, and manage invoices across multiple companies
• Maintain accurate financial records using Xero, PayProp, and internal systems
• Log and track financial activity and job records
• Support finance projects and process improvement initiatives

Tenancy, Contracts & Compliance Administration

• Coordinate onboarding of new properties, liaising with landlords and internal teams
• Ensure accurate and timely tenancy set-up for all new lets
• Manage the rent increase process within required deadlines
• Oversee tenant referencing and Right to Rent processes
• Support AML compliance, identity verification, and audit readiness
• Maintain organised and auditable tenancy records

Process Development & Operational Support

• Assist in the creation, review, and improvement of finance procedures
• Maintain and update the Finance & Operations SOP Manual
• Identify opportunities to improve efficiency, control, and scalability
• Support compliance readiness for client money audits and AML reviews
• Undertake general office coordination and administrative duties

Person Specification

The ideal Finance & Office Administrator will have:

Essential Experience

• Proven client accounting experience
• Experience within property, lettings, or HMO environments
• Strong working knowledge of Xero or equivalent accounting software
• Excellent numerical accuracy and attention to detail
• Strong organisational and time-management skills
• Ability to manage sensitive financial and personal data confidentially
• Understanding of AML requirements and regulatory compliance

Desirable

• PayProp experience
• Experience supporting multiple business entities
• Knowledge of client money protection frameworks
• Experience contributing to SOP development or process improvement

What the Finance & Office Administrator Role Offers

• A stable, full-time, office-based position
• Exposure to multiple business entities and income streams
• Involvement in finance systems, compliance, and operational improvement
• Opportunity to contribute to strengthening and scaling the finance function
• Long-term progression as the group continues to grow

If you’re an experienced Finance & Office Administrator looking for a structured, professional environment where accuracy, compliance, and continuous improvement are valued — this role offers genuine stability and long-term growth.

This role is handled by McCarthy Recruitment, an award‑winning multi‑sector recruiter. We believe that you matter and care about unlocking your full potential.
Work with us to find your perfect role and start your journey today.
 
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The Legal Bit:
We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of race, sex, disability, religion/belief, sexual orientation or age. By applying for this role, you are explicitly consenting for McCarthy Recruitment to hold and process your data in compliance with GDPR.