Job Description:

Finance & Administration Assistant
 
Overview
 
An opportunity has arisen to join our client on temporary basis as an Finance & Administration Assistant. You will be providing administrative and occasional finance support across a variety of business functions.
 
The role will also involve regular interaction with the central accounts team within the wider Group. This position would suit a highly organised individual with excellent attention to detail, strong administrative skills and the ability to adapt to changing priorities in a fast-paced environment.
 
Location: Eye, Suffolk
Pay Rate: £14.00 per hour
Duration: Approx. 12th October - 12th November
Hours: 09:00 - 17:00 (30-minute lunch break)
Working Pattern: Hybrid working available (2 days office-based, 3 days remote) with flexibility where required
 
Key Responsibilities:

• Oversee the inbox, distributing correspondence as required.
• Conduct client credit checks and maintain accurate records.
• Process and reconcile expenses for Senior Management and offshore personnel.
• Coordinate meeting room bookings and office scheduling requirements.
• Set up new suppliers within company systems.
• Maintain and update operational tracking spreadsheets, including OFLO trackers.
• Manage incoming and outgoing post, including scanning, distribution and project recharge tracking.
• Manage project accruals and support finance-related processes.
• Chase Senior Leadership Team members for billing approvals and sign-off.
• Monitor and manage communications with wider offices.
• Raise and process purchase orders.
• Organise travel arrangements for offshore staff.
• Update Safe Arrival forms and maintain associated records.
• Maintain electronic filing systems on SharePoint, ensuring documents are stored accurately and consistently.
• Complete monthly company credit card reconciliations.
• Allocate nominal codes within Click Travel and liaise with the central accounts team.
• Support monthly ISO compliance activities, including PPE checks, office audits and document control.
• Provide general administrative support and assist with ad hoc tasks as business needs require.

 
Person Specification:
 

• Previous administration, finance administration or office support experience.
• Strong organisational and time management skills.
• Excellent attention to detail and accurate record-keeping abilities.
• Confident using Microsoft Office, particularly Excel and Outlook.
• Ability to manage multiple tasks and changing priorities effectively.
• Experience with document management systems and SharePoint would be advantageous, but training will be given.
• Ability to work independently and as part of a small, collaborative team.

 
Full training will be provided, including detailed system training and comprehensive process manuals to support all responsibilities within the role.
 
For more information on this role, please apply!