Job Description:

Finance and IT Administrator

The Role

We are seeking a Finance and IT Administrator to join our expanding business in a varied and evolving role. Combining finance administration with IT and systems support, this position offers an excellent opportunity to develop skills across multiple functions.

This role is ideal for someone who is highly organised, detail-oriented, and comfortable working across both finance and IT in a fast-paced environment.

Responsibilities

The postholder will be responsible for carrying out a range of duties, including but not limited to:

• Check and approve customer invoices interfaced from the Manufacturing system (MRPEasy) to the Finance system (Xero).
• Check bank statements daily for payments received from customers and liaise with Account Managers to allocate the payment correctly to outstanding invoices.
• Complete weekly reconciliation of month-to-date sales between the Manufacturing and Finance systems.
• Prepare weekly customer statements of account and provide to Account Managers.
• Prepare monthly report showing invoices raised in respect of export sales and issue to the Commercial Director.
• Invoice management for all HR, H&S, IT, systems e.g. tracking, checking, downloading, uploading.
• Manage IT supplier contracts and renewals.
• Monitor spending on IT equipment and licenses to ensure costs stay within budget.
• Make IT system changes as required e.g. set up new users, acquire licenses, issues management.
• Manage all IT subscriptions.
• Hardware management.
• Take weekly backup of the Manufacturing system.
• Basic IT support e.g. issues with email, some software, printers, hardware issues, ethernet.
• Prepare staff expenses report and send to accounts payable.
• Absence cover for other members of the finance team.
• Additional tasks as required.

Profile and Skills

Essential:

• Available to work Monday to Friday.
• Good level of secondary school education including Mathematics and English at GCSE Grade 5 or above.
• Proficient in the use of Microsoft packages including Outlook, Word and skilled to Intermediate level with Excel.
• The ability to work efficiently and accurately and with a high level of attention to detail.
• Diligent, hard-working and willing to work collaboratively as part of a developing team.
• Excellent communication, interpersonal and analytical skills.
• Adaptable and with a willingness to embrace new technology as it is introduced.
• Experience working with integrated business systems (e.g. ERP / MRP and finance systems).
• Ability to manage multiple processes and deadlines.
• Basic understanding of IT systems, user administration, and troubleshooting.

Desirable:

• Proven experience of working within a Finance team for a similar organisation.
• Previous experience of analysing information and problem solving.
• Working knowledge of Xero or a similar financial system.
• Understanding of data security, backups, or basic IT governance.

Benefits:

• 37.5 hours per week, 8am – 4pm, Monday to Friday with 30 min lunch break
• 29 days holidays pa (including Bank Holidays)
• Company pension
• Company bonus scheme
• Quarterly incentives
• Above and Beyond employee recognition scheme
• Long service award
• Calendar of staff social events
• Employee discount
• Free parking on-site