Job Description:

Job Title: Admin Support Officer
Work Pattern: 30 hours per week
Type: Temporary 12-month contract
Location: Crawley RH10 - Hybrid once trained

We are currently recruiting for an ICT Admin Support Officer to provide administrative and financial support to a busy ICT team in Crawley.

The role will involve supporting the team’s day-to-day operations, maintaining the organisation’s ICT contract register and coordinating purchasing, invoices and Freedom of Information requests.

Key responsibilities

• Provide day-to-day administrative support, including arranging meetings and handling correspondence.
• Maintain the ICT contract register, covering software, licences, hardware and professional services.
• Monitor contract renewal dates and coordinate contract exemptions and approvals with managers, procurement, suppliers and senior stakeholders.
• Lead on purchasing requests, helping ensure transparency, accurate financial records and value for money.
• Process purchase orders and invoices, confirm receipt of goods and follow up on queries.
• Coordinate accurate responses to Freedom of Information requests within required timescales.
• Collate quotes and support purchasing activity.
• Maintain annual and flexi-leave records.
• Use analysis and reporting skills to identify opportunities to improve efficiency.

Essential Criteria

• Provide day-to-day administrative support, including arranging meetings and handling correspondence.
• Maintain the ICT contract register, covering software, licences, hardware and professional services.
• Monitor contract renewal dates and coordinate contract exemptions and approvals with managers, procurement, suppliers and senior stakeholders.
• Lead on purchasing requests, helping ensure transparency, accurate financial records and value for money.
• Process purchase orders and invoices, confirm receipt of goods and follow up on queries.
• Coordinate accurate responses to Freedom of Information requests within required timescales.
• Collate quotes and support purchasing activity.
• Maintain annual and flexi-leave records.
• Use analysis and reporting skills to identify opportunities to improve efficiency.

If you are interested in this position and meet the above criteria, please send your CV now for consideration.

If you require any additional information regarding the position, please call Lewis at Service Care Solutions on (phone number removed) or send an E-Mail to (url removed)