Job Description:

Legal Secretary / Legal Administrator

Location: Marlborough, Wiltshire
Salary: £25,000–£30,000 per annum
Employment type: Permanent

We are recruiting on behalf of a well-established specialist law firm in Marlborough. The firm is known for delivering an excellent standard of client service and offers a friendly, professional and collaborative working environment.

They are looking for an organised and dependable Legal Secretary / Administrator to support the legal team and help ensure the office runs smoothly. This is a varied position combining general office administration with legal secretarial duties.

Your responsibilities will include:

• Providing secretarial and administrative support to fee earners

• Managing diaries, arranging appointments and monitoring important deadlines

• Answering telephone calls, managing shared inboxes and taking accurate messages

• Preparing, formatting, proofreading and amending correspondence, forms and legal documents

• Producing documents from templates and digital dictation

• Preparing client packs and document bundles

• Arranging signatures and ensuring documents are correctly filed and circulated

• Communicating professionally with clients, counsel, courts and other third parties

• Opening, maintaining and closing client files

• Keeping the firm’s practice management system accurate and up to date

• Completing conflict checks, identification checks and file-opening procedures

• Assisting with time recording, billing, expenses and other matter-related administration

• Filing, scanning, copying and preparing routine correspondence

• Greeting clients and preparing meeting rooms

• Monitoring office supplies and liaising with external service providers

• Providing administrative cover across the wider team when required

• Handling confidential client information in accordance with GDPR and internal procedures

The successful candidate will ideally have:

• Previous experience within office administration or legal secretarial support

• Experience working within a law firm or professional services environment would be advantageous

• GCSE English and Mathematics, or equivalent

• Strong organisational and time-management skills

• Excellent attention to detail and accurate proofreading abilities

• Confidence using Microsoft Office and digital dictation

• The ability to learn new case or practice management systems

• A professional, approachable and discreet manner

• Strong written and verbal communication skills

• The ability to manage multiple priorities and work well under pressure

• A positive, proactive and team-focused approach

Why apply?

You will be joining a supportive team of eight within a respected specialist law firm. The firm is happy to encourage and support further career progression for someone who would like to develop within the role.

If you are an experienced administrator or legal secretary looking for your next opportunity in Marlborough, we would love to hear from you.


 

Summit & Shore Recruitment will use the information you provide to assess your suitability for this vacancy and contact you regarding your application. Your information may be shared with the recruitment partner and prospective employer where appropriate. A copy of our Candidate Privacy Notice is available upon request.

Summit & Shore Recruitment is acting as an employment agency in relation to this permanent vacancy.