Job Description:

An opportunity is available for an organised and proactive Legal Secretary to support a fee earner within a conveyancing team. You’ll help the fee earner provide an efficient service to clients by managing administrative and secretarial tasks and keeping files and communications moving smoothly.

This is a client-facing role, so you’ll need to communicate confidently and handle sensitive information with discretion. You’ll also work professionally with colleagues and external contacts.

Key responsibilities

• Audio type and prepare letters, emails and other correspondence.
• Draft and amend legal documents from dictation and other instructions.
• Prepare conveyancing documents, including lease extensions, deeds, completion statements and Land Registry forms, using the Land Registry portal.
• Open, maintain and close client files.
• Handle internal and external calls, respond to routine queries and pass on messages promptly.
• Monitor incoming post and emails and deal with them as appropriate.
• Provide general administrative support, including photocopying, printing, scanning and arranging couriers.
• Assist with billing by preparing bills and liaising with the fee earner and accounts team.
• Request cheques and bank transfers, and pay in money received where required.
• Provide reception cover from time to time.

About you

You’ll be professional, well organised and attentive to detail, with strong written and verbal communication skills. You’ll be comfortable dealing with clients sensitively, managing competing tasks and supporting a fee earner in a busy conveyancing environment.

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