Job Description:

Our client has a permanent vacancy for an experienced Legal Secretary or Paralegal to join their Agricultural Property team.  This is a very important role within the Firm as a whole.

To be considered for the role, it is crucial that you have at least 2 to 3 years of relevant experience in a senior secretarial or paralegal capacity with the property department in a busy Law Firm.

Role:

• Preparation of correspondence and documents through audiotyping and word processing
• File management i.e. daily filing on clients’ matters
• File opening, closure, storage and retrieval from archive in accordance with the Firm’s procedures
• Preparation of mails and enclosures for dispatch, taking utmost care to attach the appropriate enclosures to the right correspondence
• Setting reminders for key dates, chasing search results and other such reminders to promote excellent client care and ensure smooth running of files.
• Liaise with clients (both face to face and on the telephone), other solicitors, lenders and other parties as instructed by the Director.
• Manage matters from exchange to completion and post completion formalities.
• Assisting the Head of Department and other Fee Earners within the Team on purchase, sale, re-mortgage and transfer of equity matters.
• Answering incoming calls in a professional manner and directing them to the relevant people, taking detailed and useful messages
• Undertaking general administrative duties
• Assisting with completion statements, accounts queries, postings and billing
• Preparing, editing and formatting documents
• Some legal research for and on behalf of the HoD.
• Other such tasks as necessary and required by the HoD.

Requirements:

Relevant Residential, Commercial and/or Agricultural Property experience.

Excellent organisational skills, and ability to multitask.

Impeccable time keeping and reliability.

Impressive communication skills: verbal and written.

Attention to detail, accuracy, and high-quality work.

Ability to hit the ground running.

Ability to work autonomously and as part of a Team – must be a team player.

Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application.  If you wish to apply for further roles please do so.