Job Description:

Our client is seeking a highly organised and detail-focused Legal Secretary to join their Finance team. Supporting a group of senior lawyers and legal professionals, this role provides a blend of administrative, secretarial and process-focused support. You’ll play a key role in keeping the team running smoothly from document production to billing, diary management and client liaison.

Key Responsibilities:

• Manage and support the billing cycle, including raising and processing invoices, handling time transfers and preparing financial reports.
• Open new client matters and ensures information is accurately recorded.
• Maintain and update client and business development records.
• Provide support to lawyers during quieter periods by proactively seeking work.
• Handle incoming calls promptly and professionally.
• Act as a point of contact for clients when lawyers are unavailable.
• Draft and prepare client engagement letters and manage signature processes.
• Produce and amend documents in Word, Excel and PowerPoint with accuracy and attention to detail.
• Proofread, format and check documents to ensure they meet professional standards.
• Prepare documentation to support business travel.
• Manage email inboxes and correspondence on behalf of lawyers.
• Organise and maintain both digital and paper filing systems.
• Keep lawyers’ diaries up to date and coordinate meetings.
• Arrange internal and external appointments, ensuring all logistics are handled.
• Organise travel and related administration.

Experience and Skills Requirements:

• Previous experience as a secretary, PA or administrator within a professional services environment.
• Strong IT skills, with good knowledge of Microsoft Word, Outlook and Excel.
• Excellent attention to detail, grammar and written English.
• Confident numerical skills to support billing and reporting tasks.
• Highly organised, able to manage multiple tasks and deadlines.
• Strong interpersonal skills with a professional and confident manner.
• A proactive approach with the ability to anticipate needs and work independently as well as in a team.

Desirable (but not essential)

• Familiarity with legal documentation and billing processes.
• Experience with specialist software used in professional services (e.g. case management or finance systems).
• Working knowledge of PowerPoint.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.