Job Description:

Reports to Directors of the business 

Location London office  

Contract type Permanent, full-time 

Hours 8am – 5pm (Monday to Friday) 

Salary  40-45K 

About the role 

We're looking for a proactive, highly organised Office Manager to keep our London office running smoothly day to day.

This is a varied, hands-on role covering everything from office administration and new starter set-up to travel booking and supporting our team with client pitch presentations. 

This is a permanent position. However, one element of the role managing our LinkedIn and Instagram posting  is a temporary responsibility covering maternity leave, and will hand back to the returning team member in due course.

This will be made clear during onboarding and handover. 

Key responsibilities 

Office Management 

• Keep the office running smoothly day to day, acting as the first point of contact for all office-related matters 

• Manage the weekly food/grocery shop and general office supplies, keeping the kitchen and communal areas well stocked 

• Liaise with building management, cleaners, and suppliers as needed 

• Maintain a well-presented, organised and welcoming office environment 

People & Onboarding 

• Coordinate the set-up of new starters  desk, equipment, access, and a smooth first-day experience 

• Work closely with our external IT support company to arrange equipment, logins, and troubleshoot day-to-day IT issues 

• Support with general HR-adjacent office administration as required 

Travel booking 

• Book travel for the wider team, including flights, transport (trains/taxis/car hire) and hotels 

• Manage travel logistics to ensure cost-effective, well-organised trips, keeping itineraries and confirmations organised 

Presentations & Client support 

• Design and put together polished presentations to support client pitches, working closely with the team on content and structure 

• Ensure all materials are on-brand and professionally presented 

Social Media (Temporary – Maternity Cover) 

• Post to the company's LinkedIn and Instagram pages approximately 1–2 times per week, following the established brand tone, style and content themes 

• This responsibility is temporary and will be handed back once the returning team member is back from maternity leave full training and a handover guide will be provided 

General 

• Provide broad day-to-day support across the office wherever it's needed this role covers a wide range of tasks beyond those listed above 

• Proactively identify ways to improve office processes and efficiency 

About you 

• Previous experience in an office management, administration, or marketing role. 

• Highly organised with strong attention to detail and the ability to juggle multiple priorities 

• Confident communicator, comfortable liaising with external suppliers (IT, travel providers, building management) 

• Competent with presentation software (e.g. PowerPoint & InDesign & Canva) and comfortable putting together professional client-facing materials 

• Happy to pick up new responsibilities , including a temporary period of managing our social media with a can-do, flexible attitude 

• Discretion and reliability , this role touches a lot of the day-to-day workings of the business