Job Description:

Position: Mechanical Bid Support / Pre-Construction Manager

Department: Preconstruction

Salary: £75,000 - £90,000 + Package (Car Allowance, All Travel Expenses, Discretionary bonus (that actually pays out) healthcare, pension & more!

Location: London, Full-Time

ROLE DEFINITION

The Bid Support Manager will oversee and coordinate the bidding process for assigned projects. The role involves managing the end-to-end bid lifecycle, from initial opportunity review and deliverable analysis through to the submission of high-quality, work-winning proposals in conjunction with the Estimating Department.

KEY RESPONSIBILITIES

• Lead and/or support the full end-to-end bid process, including opportunity identification, bid qualification, deliverable tracking and final submission.
• Coordinate with the Estimating Department to undertake detailed technical reviews of all quotations received, ensuring compliance with employer requirements and specifications, and identifying scope gaps or inconsistencies.
• Organise and chair internal Bid Kick-Off and Mid-Bid review meetings, preparing clear bid overviews and deliverables schedules for all stakeholders.
• Develop and implement bid strategies on a project-by-project basis aligned with company objectives and client requirements.
• Collaborate daily with cross-functional teams including Estimating, Commercial, Legal, Digital Engineering, HSEQ, Planning, ESG, Design and Operations to ensure all technical, commercial and compliance elements of the bid are addressed accurately and on time.
• Manage bid resources and timelines to ensure high-quality, compliant and punctual submissions.
• Maintain comprehensive and accurate bid documentation, including structured bid files and communication records.
• Prepare Project Delivery Method Statements and/or Project Execution Plans in line with proposed delivery methodologies.
• Participate in PQQ, mid-bid and post-tender client interviews, proactively managing the close-out of technical queries (TQs) and clarifications pre- and post-submission.
• Attend internal bid settlement meetings and contribute to presentations outlining scope, risks and opportunities to senior leadership.
• Ensure full compliance with client requirements, regulatory obligations and industry standards.
• Identify and manage bid risks and opportunities, including value engineering proposals.
• Lead and coordinate the bid deliverables process, including review of invitations to tender, supporting bid/no-bid analysis and establishing submission programmes.
• Develop clear, compelling and persuasive written content including executive summaries, value propositions and detailed technical responses.
• Facilitate internal bid review meetings, ensuring key stakeholders provide timely and constructive input.
• Work closely with Estimating to develop competitive pricing strategies aligned with commercial objectives and profitability targets.
• Coordinate with legal and compliance teams to ensure proposals meet all contractual, legal and regulatory requirements.
• Remain up to date with industry trends, market intelligence and best practice in bid management and preconstruction processes.

PERSON SPECIFICATION

Essential

• Strong knowledge of Microsoft Office applications, particularly Word, Excel, Outlook and PowerPoint.
• Excellent verbal and written communication skills.
• Previous experience within MEP pre-construction / tendering and a strong understanding of the full tender process.
• Attention to detail, ensuring documentation is accurate and aligned with project requirements.
• Experience working with stakeholders at all levels, including clients, directors and departmental managers.
• Industry-specific technical knowledge, including familiarity with terminology, processes and standards.
• Strong mechanical and associated systems knowledge including (but not limited to):
• MV/LV systems
• UPS systems
• Fire Detection & Alarm
• BMS
• PMS / EPMS
• SCADA
• Telecommunications
• Security systems

Desirable

• Experience within Mission Critical / Data Centre environments.
• Familiarity with electronic document management systems such as Aconex, Kahua, Asite or similar platforms.

VALUES & BEHAVIOURS

• Demonstrates ambition and a commitment to achieving high personal and professional standards.
• Acts with confidence and resilience, constructively voicing ideas and solutions.
• Encourages empowerment by fostering an environment of trust and accountability.
• Promotes innovation and continuous improvement through new ideas and best practice.
• Champions a culture of collaboration, integrity and mutual respect.