Job Description:

Office/ Facilities Supervisor

Entirely office based, 35 hours per week – paying £42 000.

Working for a Private Banking group, with superb West-End offices.

We are seeking a highly organised and proactive Office/ Facilities Coordinator to support the smooth day-to-day operations of an Administration and Facilities function. This is a varied and hands-on role requiring excellent organisational skills, attention to detail and the ability to manage multiple priorities within a fast-paced corporate environment.

This role is spread across the Facilities, mailroom and admin department. It’s a varied and interesting role.

Key Responsibilities

• Support the Admin Manager with office support and mailroom operations.
• Assist with facilities management activities.
• Including building security.
• Helping to handle incoming calls and external enquiries.
• Maintain employee joiner/leaver records.
• Process monthly administrative and financial system updates.
• Maintain office access control systems.
• Raise and authorise purchase orders.
• Manage office inventory, stationery supplies & printing.
• Oversee document archiving systems.
• Coordinate annual document destruction processes.
• Maintain emergency contact systems and business continuity databases.
• Support Health & Safety activities across the office environment.
• Maintain Fire Safety assessment records and compliance.

Ideally the candidate will have supervisory experience within a facilities and administration environment. Previous experience within financial services, banking, or a professional corporate would be a bonus.

Strong understanding of Health & Safety requirements within an office environment is important. Along with proficiency in Microsoft Office applications, including Excel, Word, and Outlook