Job Description:

Location: London, with responsibility across UK offices depending on experience
Company: Prospero Group
Salary: Competitive, depending on experience

We're looking for an organised, hands-on and proactive Office Manager to help keep things running smoothly across Prospero Group.

Our offices are an important part of how we work, and we need someone who enjoys making sure everything is in place, from facilities and suppliers to health and safety, office budgets and staff wellbeing.

You'll be someone who takes pride in creating a great working environment, enjoys helping people and isn't afraid to roll up your sleeves to get things done.

Depending on your experience, the role could focus on managing our London office or take on wider responsibility for multiple offices across the UK.

No two days are likely to be the same, but your responsibilities will include:

Looking After Our Offices

• Making sure our offices are clean, organised, well-stocked and running as they should.

• Arranging maintenance, repairs and dealing with any facilities issues.

• Managing office supplies, equipment and space.

• Finding ways to make our offices work better for everyone.

Health & Safety

• Helping to make sure our offices meet health and safety requirements.

• Keeping policies, records and training up to date.

• Carrying out regular checks and dealing with any issues that come up.

• Making sure everyone has a safe and comfortable place to work.

Managing Suppliers & Relationships

• Building good relationships with suppliers, contractors and service providers.

• Making sure we're getting good value for money.

• Keeping on top of contracts, services and renewals.

• Being a go-to person for office-related questions and issues.

Budgets & Costs

• Keeping track of office spending and helping manage budgets.

• Looking for ways to save money without compromising on quality.

• Monitoring supplier costs and flagging any unexpected expenses.

• Taking responsibility for budgets across multiple locations at a more senior level.

Staff Wellbeing & Office Events

• Organising office events, social activities and wellbeing initiatives.

• Helping create a positive and welcoming office environment.

• Working with HR and managers to understand what our teams need.

• Finding ways to bring people together and keep everyone engaged.

Working With the Wider Team

• Building relationships with colleagues across all our offices.

• Keeping everyone informed about office updates and changes.

• Helping improve the way we do things across the business.

• Supporting and mentoring other team members where appropriate.

We're looking for someone who is:

• Organised and good at juggling different tasks and priorities.

• Proactive and happy to take ownership rather than wait to be asked.

• A good communicator who gets on well with people at all levels.

• Confident dealing with suppliers, contractors and external contacts.

• Comfortable managing budgets and keeping track of costs.

• Practical, resourceful and good at finding solutions.

• Someone who takes pride in creating a great working environment.

• Confident using Microsoft Office and everyday office management systems.

Previous experience in office management, facilities or business operations is important. A qualification in Business Administration, Management or a related subject would be useful but isn't essential if you have the right experience.

IND-INT

Prospero Teaching is acting as an Employment Agency in relation to this vacancy.