Job Description:

Office Manager

📍 Waterloo, London
💰 £40,000 - £45,000
🕘 9:00am - 5:00pm (Fully Office-Based)

The Opportunity

A highly respected infrastructure investment and asset management business is seeking an experienced Office Manager to take ownership of their London office operations.

This is a pivotal, hands-on role supporting a team of approximately 35-40 staff, ensuring a professional, efficient, and compliant workplace environment.

The Role

Reporting into the CFO, you will take full responsibility for the day-to-day running of the office, acting as the central point of contact across workplace operations, suppliers, IT, and compliance.

Key Responsibilities

Office & Workplace Operations

• Oversee daily office operations, ensuring a professional and well-run environment
• Act as the main point of contact for all workplace matters
• Manage office logistics including supplies, meeting rooms, and deliveries
• Support onboarding and offboarding (workspace setup, access, equipment)
• Drive improvements in processes, efficiency, and employee experience

Executive Support

• Coordinate meetings and logistics for the Supervisory Board
• Organise committee meetings and Director sessions
• Collate and distribute board materials
• Track and follow up on key actions

Facilities & Vendor Management

• Liaise with the serviced office provider and building management team
• Coordinate maintenance, cleaning, access, and facilities requests
• Manage relationships with external suppliers
• Track service levels and escalate issues where needed
• Support cost tracking alongside the CFO

SharePoint & Documentation

• Own and manage the SharePoint system
• Maintain structure, permissions, and document governance
• Support staff with usage and adoption
• Ensure documentation is up to date, accessible, and audit-ready

Health & Safety

• Manage workplace H&S compliance and processes
• Maintain risk assessments, incident logs, and emergency procedures
• Coordinate fire safety and evacuation processes
• Oversee first aid provision and safety equipment
• Ensure staff awareness and compliance

IT & Systems Coordination

• Act as liaison with the IT support provider
• Coordinate onboarding/offboarding IT requirements
• Monitor IT service levels and resolve issues
• Maintain asset registers and workplace tech functionality
• Support cyber security audits and compliance

Training & Compliance

• Manage mandatory compliance training
• Track completion, reporting, and follow-ups
• Maintain training records and audit readiness
• Promote strong compliance culture across the business

About You

• Proven experience in an Office Manager, Workplace Coordinator, or similar role
• Strong organisational skills with the ability to manage multiple priorities
• Confident communicator with excellent stakeholder management skills
• Experience managing external suppliers and service providers
• Familiarity with SharePoint or document management systems
• Good understanding of Health & Safety and workplace compliance
• Proactive, detail-oriented, and solutions-focused
• Comfortable in a fast-paced, evolving environment

What's on Offer

• Salary of £40,000 - £50,000
• Central Waterloo location
• Stable 9-5 working hours
• High-autonomy role with real ownership
• Exposure to senior leadership and business operations
• Collaborative, professional working environment

Apply Now

If you are a proactive Office Manager looking for a broad, impactful role within a forward-thinking and purpose-led organisation, we'd love to hear from you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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