Job Description:

Operations Administrator

📍 Rainham/ Purfleet, Essex
🏢 Materials Handling UK (MHUK) – Part of the Acclaim Handling Group
📊 Reports to: Finance

The Role

This is a hands-on, varied position at the heart of the business. You’ll support both operational and financial processes, working closely with senior management.

You’ll take ownership of key activities across procurement, sales administration, invoicing, stock control, and logistics—playing a crucial role in keeping the business running smoothly.

Provide administrative support to senior management, including monitoring key email inboxes, coordinating responses, and supporting internal communications.

This role is ideal for someone who enjoys responsibility, variety, and being part of a growing company where they can make a real impact.

Key Responsibilities

Operations & Logistics

• Coordinate end-to-end processes from procurement through to delivery
• Liaise with suppliers, freight forwarders, and couriers
• Organise shipments and track deliveries
• Ensure accurate documentation and timely dispatch

Finance & Administration

• Raise and process purchase orders, sales invoices, and purchase invoices
• Post daily bank transactions and perform monthly reconciliations
• Assist with weekly/monthly payment runs
• Monitor aged debtors and creditors to support credit control
• Support VAT returns, balance sheet reconciliations, and audit requirements

Stock & Systems

• Maintain accurate inventory records, ensuring alignment between physical stock and system data
• Manage the end-to-end parts stock process, including receipt, storage, allocation, and usage tracking
• Perform regular stock reconciliations, investigating and resolving discrepancies
• Monitor stock and parts movements to support availability and operational efficiency
• Identify and implement process improvements to enhance stock control and system accuracy

Business Support

• Provide administrative support to senior management
• Monitor shared inboxes and coordinate internal/external communications
• Assist with management accounts and year-end processes

Person Specification

We’re looking for someone organised, proactive, and comfortable working in a fast-paced environment.

Key skills & experience:

• Experience with accounting or ERP systems (SAGE desirable)
• Strong Excel and MS Office skills
• High attention to detail and accuracy
• Confident communicator, both written and verbal
• Ability to manage multiple tasks and prioritise effectively
• Professional, reliable, and discreet
• Team player with a hands-on approach

Benefits

• Competitive salary
• Company pension contribution
• Employee discount portal (high street & online retailers)
• Opportunity to grow with a fast-expanding business
• Exposure to both operational and financial aspects of the company