Job Description:

Operations Coordinator
Location: Office Based | Fridays Working from home
Pay Rate: £35,000 - 40,000 DOE
Contract Type: Permanent

This is a varied and fast-paced role supporting the day-to-day coordination of live projects, documentation, systems, and communication across multiple departments. The successful Operations Coordinator will act as a central point of support between project teams, designers, subcontractors, and clients, ensuring information is organised, accurate, and up to date throughout the project lifecycle.

This role would suit someone highly organised who enjoys coordinating multiple moving parts, managing documentation, supporting project delivery, and keeping operations running smoothly behind the scenes.


Key Responsibilities as a Operations Coordinator:

• Coordinate and manage project documentation, drawings, reports, and technical information
• Maintain project trackers, registers, and workflow systems
• Ensure teams are working from the latest approved project information and revisions
• Upload, distribute, and archive documentation within internal systems and cloud-based platforms
• Support project managers and design teams with day-to-day operational coordination
• Liaise with subcontractors, clients, consultants, and internal departments to ensure smooth communication across projects
• Assist with compiling project handover packs, O&M manuals, and final project documentation
• Generate reports and provide updates on project progress, outstanding actions, and workflow status
• Maintain accurate records and ensure documentation is compliant with company and project processes
• Support continuous improvement of operational and administrative processes

 

Required Skills & Experience for the successful Operations Coordinator:

• Previous experience within an Operations Coordinator, Project Coordinator, Project Administrator, Document Controller, or similar position
• Strong organisational and administrative skills
• Experience managing documentation and coordinating multiple tasks simultaneously
• Confident using Microsoft Office, particularly Excel and Word
• Strong communication skills with the ability to work across multiple teams and stakeholders
• Comfortable working within fast-paced project or operational environments
• High attention to detail and strong problem-solving ability
• Experience within construction, engineering, manufacturing, or project-based industries would be advantageous

What They’re Looking For:

• A proactive and organised individual who enjoys supporting busy operations
• Someone confident managing multiple priorities and deadlines
• A professional and approachable communicator
• A detail-focused person who takes pride in keeping processes and information organised
• A self-motivated team player who can work independently when needed

 

Working Environment:

• Office-based Monday to Thursday
• Fridays working from home with an early finish
• Occasional visits to project or construction sites may be required
• 25 days holiday + bank holidays 
• Life insurance cover 

If you’re looking for a varied coordination role where you can become a key part of a growing project-focused business, apply today or contact Kate Taylor on (phone number removed) for more information.