Job Description:

Personal Assistance/ Project Coordinator



Location: Staines (Town Centre) Salary: £28,000-£35,000 Reporting to: CEO



About the Company

Proactive Global is a fast-paced, growth-oriented recruitment agency with a focus on delivering outstanding results for clients and candidates alike. We are specialists in the automation, manufacturing and advanced technology industries and are fast becoming the global go to in the industry. As the business continues to expand, we're seeking a proactive and detail-driven Personal Assistant to support the CEO in managing and executing strategic, company-wide projects.

The Role

The PA will play a central role in ensuring the smooth planning, execution, and delivery of strategic initiatives across the business. Working closely with the CEO and senior leadership team, you'll provide structure, coordination, and reporting across multiple workstreams - helping to translate high-level goals into actionable plans.

This is a hands-on and varied role ideal for someone who thrives in a fast-moving environment, with strong organisational skills and the ability to bring clarity to complex projects.

Key Responsibilities

• Support the CEO in coordinating and tracking progress on strategic and operational projects across the business.

• Prepare regular status updates, reports, and presentations for internal stakeholders.

• Facilitate project meetings - scheduling, minute-taking, and following up on action items.

• Maintain documentation, templates, and best practices for project governance.

• Collaborate with department heads to gather project updates and align on priorities

Key Skills

• Strong organisational and multitasking skills with exceptional attention to detail.

• Confident communicator, able to engage with senior stakeholders across all levels.

• Proficient in project management tools and Microsoft Office Suite (e.g. Excel, PowerPoint, Teams, Asana, (url removed), or similar).

• Comfortable working in a fast-paced, entrepreneurial environment.

• Highly motivated, solutions-focused, and able to work both independently and collaboratively.

What's on Offer

• Opportunity to work closely with the CEO and senior leadership on high-impact projects.

• Exposure to strategic business planning and execution.

• A dynamic, collaborative, and supportive team culture

• Please contact (url removed) for more information on the role or to arrange an informal conversation.

We look forward to reviewing your application

Proactive Global is committed to equality in the workplace and is an equal opportunity employer.
Proactive Global is acting as an Employment Business in relation to this vacancy.