Job Description:

Office Manager

Permanent Part-Time Position

Tuesday, Wednesday, Thursday

Manchester City Centre - office based

£16,500 (FTE £25,000 - £27,500)

Please note that this role is not suitable for students currently in education

Are you an organised and proactive individual who thrives in a fast-paced environment? Are you passionate about providing exceptional service and maintaining high standards? Our client, a creative agency based in Manchester, is seeking an Office Manager to join their dynamic team.

Responsibilities:

• Maintain a tidy and presentable office environment at all times.
• Manage incoming and outgoing mail efficiently.
• Oversee the purchase and provision of stationery, office supplies, and other items.
• Coordinate travel arrangements and accommodation for Directors and staff.
• Arrange taxis and provide travel directions when necessary.
• Manage office equipment and supplies, ensuring their proper functioning.
• Organise couriers and strive for cost-effective services.
• Run general errands such as trips to the post office and bank.
• Arrange Thursday treats for the team and refreshments for events.
• Ensure the timely storage of deliveries.
• Manage all administrative tasks and logistics for new starters, including desk arrangements, IT access, and building access.

• Support line managers in providing thorough inductions for new team members, including office tours and introductions.

• Continuously work to improve the agency's environmental impact through recycling initiatives, supplier choices, and essential travel practises.

• Ensure meeting rooms are clean and well-maintained.
• Manage meeting room diaries and coordinate requirements with meeting organisers.
• Arrange catering for meetings as needed.

• Oversee cleaner activities to maintain high cleanliness standards in the office.
• Conduct daily audits to ensure cleanliness throughout the office, including meeting rooms, toilets, and kitchens.
• Keep kitchens clean and organised, including fridge maintenance, bin emptying, and dishwasher management.
• Ensure essential building services are functioning properly and report any malfunctions.
• Coordinate and manage contractors for ad hoc repairs or maintenance.
• Maintain inventory of required light bulbs and replace them as necessary.
• Attend to any necessary replacements, such as light bulbs.
• Regularly check and replace first aid supplies.

• Foster positive relationships with colleagues across the organisation.
• Support managers by suggesting new ideas and questioning conventional thinking.
• Seek advice and support from more senior team members when needed.

Qualifications:

• Previous receptionist or office management experience is essential.
• Proactive attitude - this is one of the most important things for our client
• Experience in a highly service-oriented role, such as retail or hospitality, is preferred.
• Excellent written and oral communication skills.
• Personable and professional demeanour with an excellent telephone manner.
• Strong attention to detail and organisational skills.
• Commitment to providing outstanding service and maintaining high standards.
• Ability to work independently and take initiative.
• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.

If you are a proactive and organised individual with a passion for delivering exceptional service, then our client's Office Manager position is perfect for you! Join their vibrant team and contribute to their continued success. Apply now to (url removed) or call (phone number removed)

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.