Job Description:

Sayjo Recruitment are acting on behalf of a client to recruit a

Part Time Receptionist / HR Admin Assistant – 14.25hrs per week.

Our client is looking for a well presented, organised, efficient receptionist, who can assist the HR Manager with various admin tasks.

Working Wednesday, Thursday and Friday 08:15 – 1:00 pm (4.75 hours per day)

Hourly rate of pay £13.13 per hour (£9,729.33 per annum)

Principal Duties:

To ensure efficient functionality of Reception / Administration, working effectively with job share partner.

To answer all telephone calls into the company in an efficient and friendly manner and direct to appropriate personnel and to take messages wherever appropriate.

To report any mis-function of the telephone and door entry systems.

Meeting & greeting visitors ensuring induction protocols followed.

General reception administration.

To communicate effective handover, weekly to job-share partner.

To support and provide HR administration.

Other Duties:

To receive internal and external post and distribute into correct pigeonholes.

To ensure all external post is correctly franked and ensure that franking machine has sufficient credit to meet business needs.  Book in parcels for DHL collections.

• Administration tasks:
  • TimeNet system updates including absence recording.
  • SharePoint – ensure holidays match TimeNet system.
  • Credit card orders
  • Book travel arrangements as required including flights, hotels and taxis.
  • Manage completion of Travel risk assessment forms.
  • Air miles / Mileage to record.
  • Print off and check all invoices for Amazon, AP executive / Lyreco / Arco / QA
  • Check monthly HSBC statement attach invoices for all transactions
  • Keep diary of Senior Management Team / managers movements
  • Ordering Stationery, kitchen and cleaning supplies and tools for Service Dept.
  • Raise and issue purchase orders QA / HR / PPE from LN ERP system.
  • Price match from Lyreco
  • Manage 2 x business email inboxes for taking appropriate action within a timely manner.
  • Maintain PPE (Shoes & Safety glasses) cupboard.

Data Input and maintenance of various databases.

To provide refreshments for meeting rooms including ordering of buffets as required.

Contact appropriate person for permit to work completion / issuing fobs to contactors.

To carry out any other work or administrative duties, within capability, as required by HR Manager.

Skills and Experience:

Ability to communicate at all levels.

Ability to plan and prioritise own work effectively.

Proficient MS Office skills (Word, Excel, Outlook)

Experience of SharePoint

Experience of ERP systems - LN

A flexible approach to absorb new automated processes

Qualifications:

GCSE – Maths & English (Grade 5+)

If you have the skills and experience we are looking for, please apply with an up-to date CV and we’ll be in touch to arrange an interview.