Job Description:

Exeter, Devon
£28,000-£35,000 + Benefits
Full-Time | Permanent | Monday-Friday

We're recruiting an experienced Project Administrator for an established supplier of heat pumps and renewable heating solutions based in Exeter.

This is an excellent opportunity for an organised and technically knowledgeable administrator to support the delivery of residential heat pump projects, working closely with developers, installers, contractors and internal technical teams.

Previous experience within the heat pump industry or working with MCS documentation and compliance is essential.

• Provide administrative support across residential heat pump projects

• Coordinate project documentation from initial enquiry through to installation and handover

• Prepare, review and maintain MCS compliance documentation

• Support the administration of heat pump installations and associated certification

• Liaise with housebuilders, developers, installation contractors and customers

• Coordinate project schedules, installation dates and equipment deliveries

• Maintain accurate records of heat pump specifications, designs and installations

• Assist with heat loss calculations, system design documentation and technical submissions

• Ensure project files contain the required compliance and handover documents

• Process purchase orders, quotations and supplier documentation

• Monitor project progress and follow up outstanding information

• Work closely with sales, technical, design and operations teams

• Maintain accurate project records using internal systems and spreadsheets

• Support the smooth delivery of projects within agreed deadlines

• Previous experience as a Project Administrator, Project Coordinator, Technical Administrator or MCS Administrator

• Experience within the heat pump industry or MCS compliance is essential

• Understanding of air source heat pump installations and associated documentation

• Familiarity with MCS certification processes, installation records or compliance requirements

• Experience coordinating projects, contractors or installation schedules

• Strong organisational skills and excellent attention to detail

• Confident using Microsoft Office, particularly Excel and Outlook

• Comfortable working with technical drawings, specifications and project documentation

• Good communication skills when dealing with customers, installers and suppliers

• Able to manage multiple projects and competing deadlines

• Experience within renewable heating, plumbing, HVAC or building services advantageous

• Proactive, reliable and able to work independently

Candidates currently working as MCS Administrators, Heat Pump Coordinators, Renewable Energy Administrators or Project Administrators within heat pump installation businesses are encouraged to apply.

• £28,000-£35,000 basic salary (indicative)

• Full-time, permanent position

• Monday-Friday working week

• Exeter-based position

• Pension and company benefits (to be confirmed)

• Established heat pump and renewable heating business

• Support from experienced technical and design teams

• Product and technical training

• Long-term career progression

This is an excellent opportunity for an experienced Project Administrator looking to develop their career within the growing renewable heating industry.

You'll play an important role in coordinating residential heat pump projects, ensuring documentation, compliance requirements and project administration are completed accurately and efficiently.

The position is particularly suited to someone who already understands heat pump installations, MCS certification or renewable heating project administration and wants to take greater ownership of project coordination.

Project Administrator → Senior Project Coordinator → Project Manager / Operations Manager

WR HVAC | M&E are the #1 recruitment partner for HVAC and M&E vacancies across the UK, Europe, and the USA. We work with manufacturers, distributors, contractors, and service providers across the heating, ventilation, air conditioning, refrigeration, and building services sectors, recruiting for sales, management, engineering, and technical roles.

WR HVAC | M&E is acting as an Employment Agency in relation to this vacancy.