Job Description:

I am currently recruiting for a Property Administrator to join a busy and professional property team based in Leeds city centre. This is an excellent opportunity for an organised and detail-oriented administrator looking to develop their career within the commercial property sector. Working closely with an experienced team of Property Managers and Surveyors, you will play a key role in supporting the day-to-day management of a varied commercial property portfolio across the UK.
Key Responsibilities

• Processing and managing supplier invoices received via email and post
• Coding invoices and preparing documentation for approval
• Uploading invoices to the property management system for payment
• Assisting with service charge reconciliations
• Supporting tenant credit control activities
• Downloading and processing utility invoices from online portals
• Administering insurance renewals and arranging tenant recharges
• Coordinating business rates processes for vacant properties
• Liaising with utility providers regarding tenant move-ins and move-outs
• Uploading and monitoring utility meter readings
• Arranging utility recharges and processing landlord liabilities where applicable
• Supporting the negotiation and administration of utility contracts
• Maintaining accurate records and ensuring information is updated across internal systems
• Providing general administrative support to the wider property management team

What We're Looking For

• Previous administration experience within a busy office environment
• Strong attention to detail and a high level of accuracy
• Excellent organisational and time-management skills
• Confident communication skills with the ability to liaise with a range of stakeholders
• Strong Microsoft Office skills, particularly Excel, Word and Outlook
• Ability to manage multiple priorities and meet deadlines
• Experience in property, finance, utilities, service charge administration or accounts administration would be advantageous, but not essential
• A proactive and professional approach to work

What you need to do now
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