Job Description:

Are you a highly organised, people-focused professional who thrives in a busy office environment? Do you enjoy being the go-to person who keeps things running smoothly while delivering excellent service to everyone you interact with?

We are looking for a proactive and confident Reception & Facilities Coordinator to take ownership of front-of-house and facilities operations within a dynamic, fast-paced office. This is a hands-on and varied role where no two days are the same, offering the opportunity to make a real impact across the business.

Front of House & Reception

• Managing all incoming calls, emails, and visitor communications professionally
• Welcoming guests and ensuring a positive first impression
• Coordinating meeting rooms, catering, travel arrangements, and couriers
• Maintaining a clean, organised, and professional reception and office environment
• Managing office supplies and mail services efficiently
• Supporting continuous improvement of front-of-house services

Facilities Coordination

• Ensuring the office environment is safe, functional, and well maintained
• Working closely with maintenance teams and external suppliers
• Coordinating repairs, cleaning, and building services
• Supporting workstation and office space management
• Ensuring health & safety standards are consistently met

Events & Engagement

• Supporting and coordinating internal events, celebrations, and company initiatives
• Assisting with wellbeing, CSR, and employee engagement activities
• Helping deliver smooth logistics for meetings, training, and business events

Administrative Support

• Providing general admin support across office functions
• Assisting with onboarding, visitor arrangements, and documentation
• Supporting expense processing and day-to-day operational tasks

Health & Safety

• Acting as a First Aider and Fire Warden (training provided if needed)
• Supporting workplace safety and compliance processes
• Assisting with emergency preparedness and wellbeing initiatives

• Experience in reception, facilities, or office administration within a busy environment
• Strong communication skills with a professional and friendly manner
• Excellent organisational and multitasking abilities
• A proactive, hands-on approach with strong attention to detail
• Confident using Microsoft Office (Outlook, Teams, Word, Excel)
• Ability to handle confidential information with discretion
• A team player who takes ownership and shows initiative

• A varied and engaging role with real responsibility
• Full training and support, including First Aid and Fire Warden training if required
• Opportunity to work in a collaborative, fast-paced environment
• Exposure to events, operations, and facilities management
• A role where your contribution directly improves the workplace experience

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.