Job Description:

GBRS are currently looking for a Senior Administrator to work with our client in Aztec West.

As a senior administrator your duties will be as follows:

- formatting documents which will be received from the engineers and project managers, they are to format and QA check and then pass through to the document control team for uploading

- Provide effective day-to-day administrative support to the Project Lead, Operations Manager, and wider delivery team, ensuring smooth business and office operations.

- Successfully establish and maintain the site office setup, coordinating with the Project Manager and IT to ensure full operational readiness.

- Act as a professional point of contact with clients and sub-contractor representatives, supporting clear communication and administrative coordination.

- Maintain an accurate attendance register for all staff and ensure timely weekly submission in line with internal reporting requirements.

- Support project teams with document scanning and management, including (but not limited to) goods received notes, daily briefings, and permit documentation.

- Coordinate Senior Management team meetings and diaries, ensuring effective scheduling, preparation of meeting materials, and follow-up where required.

- Provide consistent, high-quality administrative support to Senior Management, contributing to efficient decision-making and project delivery.

1. Document formatting and layout skills – able to structure complex technical documents, apply consistent styles, manage templates, headers/footers, tables, figures, and cross-references.
2. Document control competence – version control, naming conventions, metadata management, transmittals, and maintaining audit trails in line with project or client requirements.
3. Technical accuracy and attention to detail – able to proofread, check compliance with standards, ensure correct use of terminology, and identify inconsistencies or missing information.
4. Proficiency with document management systems – experienced in uploading, tracking, reviewing, and publishing documents within EDMS platforms (e.g., SharePoint or similar systems).
5. Strong organisational and coordination skills – able to manage multiple document workflows, chase inputs, coordinate reviews/approvals, and meet strict submission deadlines

To be considered you must be proficient in Adobe , Word and Excel and other Microsoft packages.

The hours for this role will be based on 36.5 across 4.5 days with a 1/2 day Friday

The ideal candidate will be available and ready to start ASAP.

If you have any questions, please call the GBRS office or apply online using your CV and we will be in contact.