Job Description:

The Building Assistant supports the smooth and safe operation of the office environment by assisting with facilities coordination, room setups, security checks, contractor access, and compliance logging. The role focuses on operational support, safety, logistics, and customer service without performing cleaning or repair work.

Key Responsibilities

1. Facilities & Building Support

• Conduct routine visual checks of office areas and report building issues to the Facilities Manager or contractors.
• Monitor meeting rooms, communal spaces, and kitchen areas to ensure they remain presentable and functional.
• Support office moves, furniture rearrangement, and workspace reconfiguration (without carrying out repairs).

1. Health & Safety Compliance

• Carry out weekly fire alarm testing and assist with periodic emergency lighting checks.
• Ensure escape routes remain clear and compliant.
• Place safety signage (e.g., "Wet Floor", "Restricted Area") where required.
• Report any observed hazards or unsafe conditions.

1. Security & Access Management

• Assist with unlocking and locking the office.
• Conduct basic security checks of windows, doors, and access points.
• Support reception with visitor access control.
• Escort contractors or engineers around restricted or secure areas.

1. Logistics & Office Operations

• Set up meeting rooms, including furniture arrangement and equipment placement.
• Assist with parcel handling, Mail delivery coordination, and stock movement.
• Monitor stationery, consumables, and washroom/kitchen stock levels and report when replenishment is needed.

1. Contractor Liaison & Compliance

• Escort contractors carrying out maintenance or statutory inspections.
• Update logbooks, meter readings, and compliance documentation.
• Help prepare spaces for planned preventive maintenance activities.

1. Staff Support & Customer Service

• Respond to general office requests and support internal events or meetings.
• Provide assistance to staff, visitors, and contractors in a professional and courteous manner.
• Carry out Site Inductions.
• Allocate Car Parking spaces
• Provide Incident Control.

Skills & Attributes

• Strong organisational and communication skills
• Awareness of health & safety principles
• Ability to work proactively and independently
• Good customer service skills
• Physically capable of moving and setting up furniture/equipment

Qualifications (Optional / Desirable)

• Basic Health & Safety awareness (e.g., Fire Warden or First Aid desirable)
• Experience in facilities, building operations, or office support roles

RG Setsquare is acting as an Employment Business in relation to this vacancy.