Job Description:

THE COMPANY

Gatton Joinery is an established, Lincoln-based specialist in bespoke joinery, providing design, manufacturing and installation services across the commercial and residential sectors.

THE ROLE

As the business continues to grow, Gatton Joinery are looking to strengthen their internal operations with the appointment of a Business Support Administrator.

This is a varied, hands-on position offering the opportunity to become an integral part of a small but growing business.

Working closely with the business owner, the successful candidate will provide essential support across procurement, logistics, bookkeeping and general office administration, helping to ensure the smooth and efficient day-to-day running of the company.

KEY RESPONSIBILITIES

Procurement & Purchasing

• Coordinate the purchasing of materials, supplies and equipment required for joinery projects.
• Source and order timber, joinery components, fixings, hardware and other relevant materials.
• Liaise with suppliers regarding pricing, availability, lead times and deliveries.
• Monitor outstanding orders and ensure materials arrive in line with project requirements.
• Manage purchasing of general office supplies and consumables.
• Maintain accurate purchasing records and associated documentation.

Logistics & Deliveries

• Coordinate the collection, transportation and delivery of materials and finished joinery products.
• Liaise with suppliers, transport providers, customers and site contacts to arrange deliveries.
• Organise collections and dispatches, ensuring appropriate documentation is completed.
• Monitor delivery schedules and communicate any changes or delays.
• Support the coordination of materials between suppliers, the workshop and project sites.

Accounts & Bookkeeping

• Assist with day-to-day bookkeeping and general financial administration.
• Process and record purchase invoices, receipts and other financial documentation.
• Support supplier invoice queries and payment administration.
• Assist with customer invoicing and maintaining accurate financial records.
• Liaise with external accountants or bookkeeping support where required.
• Help maintain organised and up-to-date accounting information.

General Business & Office Administration

• Provide administrative support to the business.
• Manage incoming telephone calls, emails and general enquiries.
• Maintain accurate electronic and paper filing systems.

ABOUT YOU

We are looking for a reliable, organised and personable individual who enjoys variety and takes pride in keeping things running smoothly.

The successful candidate will ideally demonstrate:

• Previous experience in an administrative, business support, purchasing or office coordination role.
• Excellent organisational skills and strong attention to detail.
• Confident communication skills, both written and verbal.
• The ability to manage multiple tasks and prioritise effectively.
• A proactive, flexible and hands-on approach to work.
• Good IT skills, including Microsoft Office applications.
• A basic understanding of bookkeeping, invoicing or financial administration.
• The ability to work independently and take ownership of responsibilities.
• A positive, approachable attitude and willingness to support colleagues.
• An interest in contributing to the development of a growing business.