Job Description:

Facilities Coordinator

Coventry, West Midlands

£28,000 per annum

Permanent | Full-Time position

The Opportunity:

An established and growing facilities management business is looking to recruit a highly organised and dependable Facilities Coordinator to support the day-to-day coordination of maintenance, compliance, and administrative activities across a varied client portfolio.

This position would suit someone with strong administration and coordination experience who enjoys working in a fast-paced environment where organisation, attention to detail, and persistence are essential.

The successful candidate will act as a central point of coordination between clients, engineers, subcontractors, and internal teams, ensuring works are scheduled correctly, documentation is completed on time, and outstanding actions are consistently followed through to completion.

This is not a passive administrative role. We are looking for someone who is confident chasing information, maintaining high standards, and ensuring tasks are seen through properly rather than left unresolved.

Key Responsibilities include:

• Coordinate planned and reactive maintenance visits across multiple client sites
• Schedule engineers and subcontractors efficiently to meet service requirements
• Liaise with clients regarding access arrangements, appointments, and work updates
• Prepare and maintain compliance and health & safety documentation including RAMS, Construction Phase Plans, Site-specific compliance records, Engineer certifications and related documentation
• Raise work orders and maintain accurate internal records and job updates
• Ensure required paperwork is submitted and completed prior to works taking place
• Monitor outstanding works, remedial actions, and compliance deadlines
• Chase engineers, subcontractors, and suppliers for updates and required documentation
• Support the coordination of small project and maintenance works from instruction through to completion
• Assist with reporting, administration, and general operational support activities

Candidate Requirements:

• Previous experience within an administrative, coordination, helpdesk, or scheduling role is essential
• Experience within Facilities Management, Property Maintenance, Engineering, or Construction environments would be an advantage
• Strong organisational and multi-tasking skills
• Confident communicator with a professional and assertive approach
• Able to confidently follow up on outstanding actions and maintain accountability
• Good attention to detail and ability to work accurately under pressure
• Comfortable managing multiple priorities within a busy environment
• Competent in using Microsoft Office and ideally internal management systems/CAFM software
• Reliable, proactive, and capable of working independently when required

What’s on Offer:

• Starting salary of £28,000 per annum
• Stable, permanent position within a growing business
• Supportive working environment
• Ongoing training and development opportunities
• Pension and company benefits

How to Apply:

Please submit your up to date CV for immediate consideration.