Job Description:

An exciting opportunity for an experienced Legal PA to provide first-class support to a busy, successful dispute resolution team in the heart of Guildford. You will take real ownership of your work, benefit from a supportive and friendly culture, and have genuine opportunities to grow your career.

Company Benefits:

• Annual bonus scheme
• Private medical cover
• 25 days holiday plus Bank Holidays
• 5% employer pension contribution
• Enhanced maternity, paternity, shared parental and adoption leave

Key Responsibilities:

• Prepare correspondence and documents, including transcribing digital dictation
• Manage your fee earners’ diaries, arranging appointments and meetings
• Progress client matters independently, including in the absence of a fee earner
• Welcome and support clients in person and by telephone, delivering a professional and friendly service in line with the firm’s standards for client care
• Administer filing, including opening, closing, storing and retrieving client files in line with office procedures
• Prepare mail and enclosures for dispatch and arrange copying as required
• Operate the case management system and complete online forms
• Prepare meeting rooms and provide refreshments for client meetings where appropriate
• Support fellow PAs and secretaries, and guide junior and temporary secretaries when needed
• Maintain the confidentiality of all firm and client information
• Suggest and help introduce improvements to the efficiency of the department
• Undertake training as required and take ownership of your own development

Experience and Skills Requirements

• Substantial legal secretarial experience, including at least 2 years in dispute resolution (Legal Secretary or Senior Secretary level will be considered if less experienced in dispute resolution)
• Excellent touch-typing speed with high accuracy
• Advanced IT skills
• A very good understanding of how fee earners like to work, and the ability to keep up with their work production
• A proactive approach and positive attitude
• Excellent client service, with the ability to engage well with internal and external clients
• Able to work to deadlines, cope under pressure, prioritise effectively and work as part of a team
• Well-developed interpersonal and communication skills, with a high level of courtesy and respect
• Commitment to the firm, a genuine interest in legal work and willingness to take on other tasks as required
• Experience of case management systems
• Knowledge of law and legal practice       

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.