Job Description:

Location: Chichester
Type: Full-time

About the Role
We are looking for a proactive and organised Office Assistant to support the day-to-day running of a busy, fast-paced business in Chichester. This is a key role within a small team, providing administrative support to directors and project teams while helping keep the office running smoothly and efficiently.

Office & Administration

• Manage incoming calls, emails, post, and deliveries
• Maintain office supplies and general organisation
• Keep filing systems (digital and physical) up to date

Team & Director Support

• Schedule meetings and assist with diary coordination
• Prepare basic documents and correspondence
• Provide general administrative support across the team

Project & Commercial Support

• Assist with project administration and document management
• Print drawings and order materials as required

Finance & HR Support

• Support data entry and invoice processing
• Assist with timesheets and record keeping
• Help maintain employee records and onboarding documentation

Facilities & IT

• Assist with office equipment, vehicles, and maintenance coordination
• Support new starter setup and liaise with IT when needed

• Highly organised with strong attention to detail
• Reliable and able to manage multiple tasks
• Confident communicator with a positive, can-do attitude
• Proactive and willing to take initiative
• Comfortable working in a busy office environment

• Strong administrative skills
• Good working knowledge of Microsoft Office (or similar systems)
• Ability to prioritise and follow tasks through to completion