Job Description:

Office Manager, Contracts Administrator, Construction, Roofing, Scaffolding, Builders, Administration

Harris Global are currently on the lookout for an Office Manager / Contracts Administrator to join our client on a permanent basis. This is a busy, fast-paced role where no two days are the same, so we're looking for someone who thrives under pressure, has excellent attention to detail and enjoys keeping operations running smoothly.

Working closely with the wider team, you'll play a key role in supporting the day-to-day running of the office while coordinating contract administration across multiple projects. Previous experience within the roofing, construction or wider building services industry would be highly advantageous, although we're also keen to hear from candidates with transferable experience from similar sectors.

Responsibilities

• Manage the day-to-day running of the office, ensuring efficient administrative support across the business.
• Administer contracts from award through to completion, maintaining accurate records and documentation.
• Prepare, process and manage contract paperwork, quotations, purchase orders and invoices.
• Coordinate project documentation, ensuring all information is up to date and compliant.
• Liaise with clients, suppliers, subcontractors and site teams to ensure projects progress smoothly.
• Schedule works, manage diaries and support resource planning where required.
• Monitor contract deadlines, key milestones and outstanding actions.
• Maintain filing systems and company records, both electronically and manually.
• Provide general administrative support to the management team.
• Handle incoming calls, emails and correspondence professionally and efficiently.
• Support continuous improvements to office processes and procedures.

Key Skills & Experience

• Previous experience in an Office Manager, Contracts Administrator or similar administrative role.
• Strong experience administering contracts and managing documentation within a fast-paced environment.
• Ideally experienced within the roofing, construction, engineering or building services sector, although candidates from similar industries will also be considered.
• Excellent organisational skills with the ability to manage multiple priorities simultaneously.
• Strong attention to detail and a proactive approach to problem-solving.
• Confident communicator with the ability to build positive relationships with clients, suppliers and colleagues.
• Competent using Microsoft Office, including Outlook, Excel and Word.
• Able to work independently while remaining a collaborative team player.
• Comfortable working in a fully office-based role, five days per week.
• Able to remain calm, organised and efficient in a busy, ever-changing environment.

Please do not apply if you are unable to get in to Bristol 5 days per week. 

Office Manager, Contracts Administrator, Construction, Roofing, Scaffolding, Builders, Administration