Job Description:

We are delighted to be recruiting on behalf of our client for an experienced and highly organised Office Manager to join their professional and friendly team based in Bracknell.

Reporting directly to the HR Director, you will provide comprehensive HR administrative support whilst also acting as Executive Assistant to the CEO. In addition, you will support Health & Safety and Facilities activities across a business of approximately 130 employees.

This is a highly visible and varied role requiring exceptional diary management, strong stakeholder engagement skills and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be proactive, organised, technology-minded and comfortable supporting senior leaders while driving administrative excellence across the business.

Key Responsibilities

Executive Assistant Support to CEO

• Manage the CEO’s complex diary, prioritising commitments and aligning schedules with business objectives.

• Coordinate competing demands, act as a trusted gatekeeper and serve as a key point of contact for the CEO.

• Arrange domestic and international business travel, including itineraries, accommodation, transport, visas and last-minute changes.

• Coordinate meetings, prepare agendas and supporting documentation, and support Board and Senior Leadership Team meetings.

• Prepare presentations, reports and business correspondence, handling confidential information with discretion.

HR Administration

• Provide comprehensive administrative support to the HR Director and wider HR team.

• Coordinate recruitment administration, including interview scheduling and candidate communications.

• Manage onboarding and offboarding activities and maintain accurate employee records and HR systems.

• Produce HR reports, correspondence and documentation, ensuring compliance with GDPR and company policies.

• Support employee engagement initiatives, internal communications, HR projects and continuous improvement activities.

Health & Safety

• Coordinate Health & Safety administration and compliance activities across approximately 130 employees.

• Maintain Health & Safety records, audits and documentation, supporting risk assessments and workplace inspections.

• Assist with emergency procedures, safety initiatives and the promotion of a safe working environment.

• Liaise with external providers and contractors on Health & Safety requirements.

Facilities Management

• Coordinate office facilities, maintenance requirements and relationships with suppliers, contractors and service providers.

• Monitor office standards and support workplace improvements, employee wellbeing initiatives and facilities projects.

• Assist with office moves, space planning and the maintenance of a professional working environment.

Skills & Experience Required

• Previous experience in an Executive Assistant, Personal Assistant, HR Assistant, Senior Administrator or similar role.

• Significant experience supporting senior leaders, ideally at CEO or Director level.

• Exceptional diary management skills, including responsibility for complex and demanding calendars.

• Experience arranging domestic and international business travel.

• Strong HR administration experience, including recruitment, onboarding, employee records and HR systems.

• Experience handling confidential information and knowledge of Health & Safety administration and facilities coordination.

• Excellent organisational, prioritisation and problem-solving skills, with the ability to manage multiple tasks simultaneously.

• Strong stakeholder management and relationship-building skills, with confidence communicating at all levels.

• Excellent written and verbal communication skills and strong attention to detail.

• Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.

• Experience using AI tools such as Microsoft Copilot or ChatGPT to improve productivity, create business documentation, streamline administration and support process improvements.

Personal Attributes

• Professional, confident, approachable and proactive, with the initiative to anticipate needs and identify solutions.

• Highly organised, adaptable and calm under pressure, with a positive, flexible approach and a commitment to continuous improvement.