Job Description:

Operations Administrator – Paisley

📍 Paisley – Office Based
💷 £30,000 per annum
📄 Full-Time | Permanent
🕐 Monday – Friday

We’re recruiting for an experienced and highly organised Operations Administrator to join an established business based in Paisley.

This is a key role within a busy operations team and would suit someone who is excellent with IT and Excel, highly detail-focused and confident working with figures, reports, billing information and operational data.

The Role

💻 Provide day-to-day administrative support to the operations team
📊 Collate and check engineers’/operatives’ hours worked
💷 Support billing and invoicing processes, ensuring all information is accurate
📈 Maintain Excel spreadsheets, trackers and operational reports
📝 Collate information and produce clear, professional reports
🔍 Check data and identify errors, discrepancies or missing information
👷 Liaise with engineers and operational teams to obtain required information
📋 Maintain accurate records and documentation
⏱️ Work to weekly and monthly reporting and billing deadlines
🤝 Support Operations Managers and other internal departments
💻 Update internal systems, ERP or CAFM systems where required

What We’re Looking For

✅ Strong administration or operations support experience
✅ Excellent IT and Microsoft Excel skills
✅ Exceptional attention to detail
✅ Confident working with figures and billing information
✅ Experience collating and checking large amounts of data
✅ Strong report-writing skills
✅ Excellent written and verbal communication
✅ Highly organised and methodical approach
✅ Ability to manage multiple priorities and deadlines
✅ Confident spotting errors and discrepancies

Desirable Experience

⭐ Facilities Management / Building Services
⭐ Engineering or Construction
⭐ Supporting engineers or field-based teams
⭐ Timesheets and hours worked
⭐ Billing and invoicing
⭐ Client and management reporting
⭐ CAFM or ERP systems

What’s on Offer?

💷 £30,000 per annum
📍 Paisley – office based
📄 Full-time, permanent position
📈 Opportunity to join an established and busy operations team

If you’re an experienced Administrator who loves organisation, spreadsheets and making sure everything adds up, we’d love to hear from you!