Job Description:

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.

Job Title: PMO Analyst

Location: Warwick / Hybrid

Contract Type: 6 months with scope to extend

Role Overview

We are seeking an experienced PMO Analyst to provide PMO, financial governance and commercial management support across a Cyber Security portfolio.

The role will take ownership of a key part of the project management and financial activities currently supported by Engineers and Project Managers. This will include managing financial information, maintaining global trackers, supporting forecasting and spend profiling, and ensuring activities progress effectively through the Procure-to-Pay (P2P) process.

The successful candidate will work closely with Project Managers, Engineers, Delivery Leads, Finance, Procurement, Contract Managers and key suppliers. The wider team is split across the UK and US, so some flexibility around working hours may occasionally be required.

Key Responsibilities

PMO & Programme Governance

• Provide PMO and analytical support across the Cyber Security portfolio.
• Maintain portfolio reporting, financial trackers and management information.
• Work with Project Managers and Delivery Leads to ensure project information is accurate and up to date.
• Support the preparation of Business Cases, investment sanctions, Closure Reports, stage-gate documentation and other governance artefacts.
• Track actions, risks, issues and key deliverables across projects.
• Provide clear and accurate reporting to stakeholders at different levels of seniority.

Financial Management & Reporting

• Extract financial information from core systems and maintain the global portfolio tracker.
• Work with Delivery Leads and partners to understand project spend profiles and future forecasts.
• Support budget management, forecasting, actuals, commitments and variance analysis.
• Manage and report OPEX and CAPEX expenditure.
• Work closely with Finance Business Partners and Contract Managers to ensure financial information is accurate.
• Identify financial issues, risks and discrepancies and proactively drive resolution.
• Provide financial insight to support portfolio and investment decisions.

Commercial, Procurement & Supplier Management

• Manage and coordinate Change Orders (CORs), Purchase Orders and receipting activities.
• Support the end-to-end P2P process, ensuring purchasing and invoicing activities progress within agreed timescales.
• Work closely with Procurement, Finance and Contract Managers on commercial and contractual matters.
• Manage supplier invoicing queries and ensure suppliers meet agreed requirements and deadlines.
• Be confident challenging suppliers where contractual or process requirements are not being met.
• Support the management of strategic technology suppliers, including complex or non-standard invoicing arrangements.
• Act as a key interface between Security, Finance, Procurement, Commercial and Supplier Management teams.

Key Skills & Experience

Essential

• Strong experience as a PMO Analyst, Project Analyst, Programme Analyst or Financial PMO.
• Strong financial management and analytical skills.
• Experience with OPEX/CAPEX, forecasting, budget control and financial reporting.
• Good understanding of Purchase Orders, invoicing, receipting and P2P processes.
• Strong Excel skills, with experience managing complex financial trackers.
• Experience with Coupa and Ariba.
• Excellent written and verbal communication skills.
• Strong command of written English, with the ability to produce high-quality documentation for senior stakeholders.
• Experience producing formal documentation such as Business Cases and Closure Reports.
• Strong stakeholder management skills and confidence to challenge suppliers and internal stakeholders.
• Highly organised, detail-oriented and proactive.
• Comfortable working with UK and US-based teams and flexible when occasional changes to working hours are required.

Desirable

• Cyber Security experience.
• Experience within a large-scale technology, IT infrastructure or transformation environment.
• ServiceNow SPM experience.
• Experience managing strategic technology suppliers or complex contracts.
• Experience supporting investment governance and project lifecycle activities.

Apply now!

Please be advised: if you haven't heard from us within 48 hours, then unfortunately your application has not been successful on this occasion. We may, however, keep your details on file for any suitable future vacancies and contact you accordingly.

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